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PCBAComputingDoumen–BaanIVFinancialTraining17.Jan.07PresentedbyTom.Shen2FlexComputingCustomers3FinancialBaanIVTrainingWhatShouldwebeOperatinginBaanIV

Now?Let’shaveaquickoverview…….BaanIVOverview---BaanIV4Subjective&Scope•Introduction&Overview•FinancialIntegrationOver

view&BaanStructure•IntegrationDefinition•AccountsPayable(Localvs.GSSC)•AccountsReceivable(Localvs.Labuan)•GeneralLedger(GLCode&Dim)•FixedAsset•Cos

ting•FinancialStatements•MasterDataSetUp•Parameter•ChartofAccount•TransactionType•IntegrationElement•TransactionTypebyTransactionOriginal•Others(IPR

System,OutlookSoft……)5Introduction&Overview•LogininBaansystem6SFCShippingPurchasingPlanningInventory……..FinancialStatementsFinancialBudgets

CostAccountsPayableAccountsReceivableGeneralLedgerCashManagementFixedAssetsFinancialIntegrationOverview&BaanS

tructure(i)OriginalTransactionPosting7InventorySalesProductionServiceTransactionOriginalTableFinancialIntegrationProgram•Deter

mineLedgerAccounts•DefineDimension•DefineFinancialTransactionTypeFinancialTransactionTableGLAP/AR/FA/COST/….PurchaseIntegrationPostingBatchFinalizat

ionFinancialIntegrationOverview&BaanStructure(ii)8IntegrationIntroduction•Financialintegrationoccursasaresultofanactivitywhichoccursinanylogisticm

oduleswhichafinancialtransactionmustberecorded•Examplesoflogisticactivities:*Receivinggoods*Deliveringgoodstocustomer*Reva

luingthestandardcostofanitem•Oncesuchanactivityoccurs,informationneedstobesenttoFinance•Pre-definedmappingauto

maticallyselectsappropriateledgeraccounts&dimensions9IntegrationDefinitionTransactionOriginFinancialTransactionPurchaseProductionSales…….Re

ceiptIssueInvoice……..TransactionElementDateCustomerSupplierPart…….10TransactionTypeTransactionCategoryTypeDescriptionTra

nsactionCategoryCurCDJCURRENCYDIFFERENCEJournalVouchersUSDCDPA/PCURRENCYDIFFERENCESPurchaseCorrectionsUSDCDS

A/RCURRENCYDIFFERENCESSalesCorrectionsUSDDG1IND'L&COMMERCIALBANK-RMBCashRMBDJ1BANKOFCOMMUNICATIONS-RMBCashRMBDJ2BANKOFCOMMUNICATIONS-HK$Ca

shHKDDJ3BANKOFCOMMUNICATIONS-US$CashUSDDPHPETTYCASH-HK$CashHKDDPRPETTYCASH-RMBCashRMBDPUPETTYCASH-USDCashUSDDZ1BANKOFCHINA-US$CashUS

DDZ2BANKOFCHINA-RMBCashRMBDZ3BANKOFCHINA-HK$CashHKDDZ4BANKOFCHINA-US$INVESTCashUSDDZ5BANKOFCHINA-HK$INVESTCash

HKDGARADVANCERECEIPTSETTLEMENTCashRMBGNRNOTERECEIVABLERMBCashRMBGSHGS:FLEXHKMFGCashUSDGSLGS:LABUAN4CashUSDIAPINTEG-PURCRE

CEIPTJournalVouchersUSDIARINTEG-SALESINVJournalVouchersUSDIFXINTEG-FIXEDASSETJournalVouchersUSDIIRINTEG-PROD.RECEIPT(I

NV)JournalVouchersUSDIPIINTEG-PRODISSUE(INV)JournalVouchersUSDIPRINTEG-PRODRESULTJournalVouchersUSDIPVINTEG-PURCREVALUATIONJournalVouchersUSDIR

2INTEG-PRODREVALUATIONJournalVouchersUSDIRRINTEG-PURCRESULTJournalVouchersUSDISRINTEG-SALESREVALUATIONJournalVouchersUSDIWAINTEG-IN

VADJUSTMENTJournalVouchersUSDIWRINTEG-INVREVALUATIONJournalVouchersUSDIWTINTEG-INVTRANSFERJournalVouchersUSDJVMJV-MULTIPLELINESJourn

alVouchersUSDPAPPURCINVAPPROVALPurchaseCorrectionsPIMPURINVMATCHINGPurchaseInvoicesPINPURINV-NOMATCHPurchaseInvoicesSCNSALESCNSalesCreditNotes

SISSALESINVOICESalesInvoices11AccountsPayableIndex•FinancialSupplierGroup•BlockingCodesandBlockingReference•TermsofPay

ment•DueDateCalculationMethod•MiscellaneousPurchaseInvoice•AssignCNtoPurchaseInvoice•PurchaseInvoiceMatching•AutomaticMatching•ManualMatch

ing•Tolerance•SSCProcessandFlowChartAP12AccountsPayableAccountsReceivableCashManagementFixedAssetsGeneralLedgerAccountsPayab

le13AccountsPayableMasterDataAgingAnalysisFinancialSupplierGroupsAccountsPayableParametersBlockingCodesBlockingReferencesA

ccountsPayable14AccountsPayable•LogininBaansystem–APModel•We’llbelearningthefollowingmodelsbylinkingtoBaaninli

ve15BlockingCodes:•Canbemaintainedin2levelswithlimitedtoappropriateenduserscompliancewithSOXrequirement:a)

Globally-ACPParameters-allregisteredinvoicesareautomaticallyblockedforpaymentprocessingb)Manually-MaintainPurchaseInvoices•Ab

letopreventtheinclusioninbothautomaticpaymentprocessingandmanualadditiontopaymentadvicelist•Reasonsforblockinginvoicesm

aybespecifiedinthedescriptionfield•BlockingCodescanberemovedinoneofthefollowingsessions:-MaintainPurchaseInvoices-MaintainPurchaseInvoiceDetailsAcc

ountsPayable16AccountsPayableAblockingreferencemaybeattachedtoablockingcode•Identifieswhohasblockedtheinvoice•Nameswhoisresponsibl

eforresolvingtheconflict•MaybechangedwhenthecodeisassignedtoaninvoiceMaintainSupplierMasterFile•Vendorcode•Suppliernameand

billtoaddress•Paymenttermandcurrency•Bankmethod(T/T,L/C,COD…..)•Discount•ContactPerson17CustomerSupplierTermsofPaymentCalculationMethod

PaymentDaysDiscountPeriodsDiscountCalculationTimeFenceTermsofPaymentAccountsPayable•Howtocalculatepaymenttermeg.A30,N3

0,A60…….18AccountsPayableDueDataCalculationMethoda)Immediately-startwithinvoicedate(N30)-addnumberofdaysspecifiedi

npaymentperiodeg:DocumentDate:1/17/2007PaymentPeriod:30daysDueDate:2/16/2007b)Endofmonth-startwiththelastdayofthem

onthin(A15)whichtheinvoicedatebelongs-addnumberofdaysspecifiedinpaymentperiodeg:DocumentDate:20/1/2007PaymentPeriod:15days

DueDate:15/2/2007c)PaymentPeriod-Paymentperiodisfirstaddedtotheinvoicedate,afterwhichtheresultingdateisshiftedto

monthendeg:DocumentDate:20/1/2007PaymentPeriod:15daysDueDate:30/1/200719AccountsPayable•FenceforDueDateIfthefie

ld“DueDateCalcMethod”hasthevalue“EndofMonth”,theduedatewillbeshiftedfromthisdaytotheendofnextmonth(notthecurrentmonth).Eg:Docum

entDate:1/12/2006FenceforDueDate:15daysDueDate:30/1/2007•ToleranceforDiscPercentage/Amount•Themaxpercentage/amountbywhicht

hecustomer/suppliermayexceedthediscountstatedinthetermsofpayment•Ifacustomer/suppliersubtractsalargerdiscountf

romthepaymentthanisstatedinthetermsofpayment,thesystemwillissueawarning.20AccountsPayableInvoiceSample21ReceiptofG

oodsPurchaseReceiptReceiveSupplierInvoicePaymenttoSupplierRegisterInvoiceMatchReceiptsApproveInvoiceWorkflowofMatchingSupplier

InvoicestoPurchaseOrderReceiptsAccountsPayable22RegisteringanInvoiceInvoiceReceipt/AccruedAPSupplierControlAccount

90.0090.00FromFinancialSupplierGroup(FSG)AccountsPayable23ApprovalInvoiceReceipt/AccruedAPInvoicetobeRec’d/AccruedAPFromFinancialSu

pplierGroupReverseofPurchaseReversalofregistertransactionReceipt90.0084.006.00PurchasePriceVariance(PPV)MaintainInventoryan

dWIPPurchase/ResultDefinitionAccountsPayable24SummaryInventoryInvoicetobeRec’dInvoicesReceiptA/PControlInvoicesReceiptInvoicetobeRec’d

84.0084.0090.0090.0090.0084.00Inv&WIPFSGFSG/WIP(Receipt)(Register)(Approval)PurchasePriceVariance6.00AccountsPayable25Regi

sterInvoiceAutomaticMatchCompletePriceDiff.onFSGApproveInvoiceManualMatch$Receipt/$Invoice-ToleranceYesNoTypesofMatches-AutomaticNo

te:•As“TolerancesforAutomaticMatching”fieldinAPParameterisnotset,therewillnotbeanyautomaticmatching.•

Manualmatchingwillbeused.AccountsPayable26AccountsPayableAutomaticMatching•AnautomaticmatchwillautomaticallymatchsupplierinvoicetothePOreceipt

•Anautomaticmatchwillmatchcompletely•Completematch–thequantityandamountininvoiceisexactlythesameaswhathasbeenreceive

d•Ifpricedifferenceoccurs,thesedifferencewillbeassignedtoaledgeraccountbeforetheautomaticmatchingprocedureisstart

ed.•PricedifferencewillbestoredinPriceDifferenceAccountdefinedinFinancialSupplierGroup27ReceiptofGoodsComplete(qty&invoicevalue=POreceipt)Su

pplierInvoiceQty$Qty$51205120Partial(qty&invoicevalue<>POreceipt)ReceiptofGoodsSupplierInvoiceQty$Qty$5120510051204

96TypesofMatches-Complete/PartialAccountsPayable28PartialCompleteBookingVarianceP.P.V.inIntegrationApproveInvoiceRegisterInvoiceMan

ualMatchNoVarianceAmountQuantityLineremainsopenTolerancesTypesofMatches-ManualAccountsPayable29PriceDifferenceTolerancesi)AutomaticMatchingTolerances

(setinAPParameters)•Decideswhetherautomaticmatchingispossible•Ifpricedifferenceisoutoftolerances,thenautomaticmatching

isnotpossible.Havetousemanualmatching(AsthereisnotolerancesdefinedinNC/SC,manualmatchingisused)•Ifpricedifferencefallswithintolerances,thenitwi

llbewrittentodefinedaccountinFinancialSupplierGroupAccountsPayableii)ToleratedPriceDifferenceperUser•Itindicatesthemaxpricediffere

nceandmaxpercentagedifferenceforeachinvoice.Thisallowsyoutospecifytheauthorizationswithregardstotheapprovalofpricedifferencewhenmat

chingreceiptsandpurchaseinvoice•Ifpricedifferencefallswithintolerances,thenitwillbechargedtoPPVaccountdefinedinIntegrationTransaction

•Ifpricedifferenceisoutoftolerances,auserwithhighertolerancemustapprovethepricedifferencein“ApprovePriceDifference”s

ession30GSSC[GlobalSharedServiceCenter]ServicesGuidelinesAccountsPayable•ActivitiestobeperformedbyGSSC•Processingof•InvoiceswithPur

chaseOrder•InvoiceswithIPR•Credit/Debitnotes•Intercoinvoices•Freightinvoices•Approvalofdiscrepantinvoices•Handlingvendorqueries•Performingreco

nciliation•Paymentpurgingandcoordinationwithbank•OutofScopeactivitiesforGSSC:•LocalRMBpurchases•Utilitypayment

sforelectricity,water,telephone,fax,gas,petrol&oil•Leaseandrentalpayments•ContractPayments•Insurance•Prepayment

/Advancepayments•Paymentforecasting31GSSCProcessingGuidelinesAccountsPayable•Transactioncodes&blockcodes•ProcessF

lows•Matchingofinvoices•Handlinginvoicediscrepancy•Processingcreditnotes•Processingdebitnotes•ProcessingNon-POinvoice•Process

ingfreightinvoice•AdvancePayments•PaymentProcess•Roundingofferrors•GLcodesandDimensions•Audit•Vendor

Queries•Reconciliations•Monthendactivities32TransactionType:AccountsPayableTransactionCodeDescriptionOIMPurchaseinvoicewithPOOINPurchaseinvoicewi

thoutPOOCMPurchasecreditnotewithPO/DebitnotewithPOissuedbysiteOCNPurchasecreditnotewithoutPO/DebitnotewithoutP

OissuedbysiteOICIntercoinvoiceOIFFreightinvoiceOCYReversalsofinvoices.OILLinkingcreditnotetoinvoice3

3FollowingblockcodeswillbeusedbyGSSCtohandlevariousinvoicediscrepancies:AccountsPayableBlockingCodeDescriptionAOCEANCARG

OBBLANKETPOREQUIRESADDITIONALDOLLARCINVOICECURRENCYDIFFERENTTHANPOCURRENCYDPOCLOSEDCOMPLETEEINVALIDPONUMBERFNEEDFREIGHTAUTHORIZATIONGMATERIA

LININSPECTION,PROVIDERECEIPTNUMBERORRMA#HQUANTITYDISCREPANCYIBURELEASEOFPYMTREQUIREDJPLEASEAPPROVEFORPAYMENTKNORECEIPTINSYSTEMLIN

VOICEU/MDIFFERSFROMPOU/MMNOPOPROVIDEDNPRICEDISCREPANCYOGOODRECEIPTONDIFFERENTSUPPLIERCODEPCANCELLATIONCHARGESAPP

ROVALREQUIREDQINVOICEPOBELONGSTODIFFERENTSUPPLIERRINVOICEITEM#DIFFTOPOITEM#STOOLINGPAYMENTAUTHRIZATIONREQUIREDTNOTREPLENISHMENTONINVOICE(VM

I)UWRONG/INCOMPLETETAXINFORMATIONVUNABLETOBEMATCHEDWNOPACKINGSLIP#REFERENCEDONINVOICEXNOCDFAVAILABLECNWAITINGFORCREDITNOTEEXPEM

P.EXPPENDINGAPAPPROVAL34BasicKnowledgeofAPProcessing(i)AccountsPayable•MatchingofInvoices:InvoicesarematchedmanuallytothePOlines.Packings

lipisusedasthebasisformatchingthelinesinthePO.(Deliveryorder#orInvoice#isalsousedtosubstitutethepackingslip#).Whereas,ifPOandInvoiceishavin

gasinglelineandthereferencegiveninPackingSlipfieldinBAANisnotmatchingthereferencegivenoninvoice,GSSCwilldothematchin

gsubjecttotheinvoicequantity&PoQuantityissame.IncaseofSOI/SMIvendors,replenishmentnumberisusedtodothemat

chingofinvoiceswithPO.•Handlinginvoicediscrepancy:Incaseofanydiscrepancywhilematching,theA/Pprocessorwouldassigntherelevantblockingcodebasedonthen

atureofdiscrepancy,followingwhichane-mailistriggeredtothebuyer/requestorfromtheworkflowpackage•InvalidPONumber:IfthePOnumberre

ferredoninvoiceisinvalidinBAAN,A/Pprocessorwillregistertheinvoiceandassignablockcode“E”,followingwhichane-maili

striggeredtothebuyerthroughworkflow.A/PprocessorwillidentifythebuyerbasedonthePart#/Itemcodegivenontheinvoice.Inca

se,ifA/Pprocessorisunabletoidentifythebuyer,workflowe-mailwillbesenttotheSinglePointofContactgivenintheKeycontact

list.•QuantityDiscrepancy:Incaseofaquantitydiscrepancyi.e.invoicequantitynotmatchingwithPOquantity,A/Pproces

sorwillregistertheinvoiceandassigntheblockingcode“H”followingwhichanemailistriggeredtothebuyerbytheworkflow•Noreceiptinsystem:IncasePOlin

esdoesnothavethereceiptstoperformmatching,theinvoicewillremaininregisteredstatusandA/Pprocessorwillblockwith“K”andbuyerisnotifiedth

roughane-mailfromworkflowpackage35BasicKnowledgeofAPProcessing(ii)AccountsPayable•PriceDiscrepancy:Incaseofafavo

rableorunfavorablepricediscrepancy,A/Pprocessorwillregistertheinvoiceandassigntheblockingcode“N”followingwhichanemailistriggeredtotherespe

ctiveBuyerbyworkflow•Packingslip#notreferredontheinvoice:Ifthereisnoreferenceofpackingslip#ontheinvoice,A/Pprocessorwillassignblockcod

e“W”,whichwilltriggerworkflowe-mailtothebuyer•ProcessingCreditNotes:Creditnotesareissuedbyvendoraswell

asthesite.Belowistheprocessfollowedforeachcategory•CreditNoteissuedforrebates:Ifacreditnoteisissueforrebates/discount

s,A/Pprocessorwillassignablockcode“J”andworkflowe-mailwilltriggertositefinanceforGL&Dimensions.Creditnoteissuedbyvendorisprocessedw

ithpaymenttermsas“NetImmediate”.•ProcessingDebitNotes:Creditnotesareissuedbyvendoraswellasthesite.Belowistheprocessfollowedforeachcategory•Processi

ngNon-POinvoice:A/PprocessorwillprocessNon-POinvoicesinBAANandassignablockcode“J”ande-mailwillbetriggeredtorequestorforverificationand

departmentmanagerforapproval.SiteFinancewillbeprovidingexcelsheettoGSSCwhichwillbehavingthelistofIPR#issued.Onrecei

ptofinvoices,GSSCwillupdatetheexcelsheetagainstIPR#listedandupdatethedetailsofinvoicebeingmatched.GSSCwillusetheGL

&DimensiondetailsprovidedagainsttheIPR#intheexcelsheet.Incase,theGL&Dimensionarenotgivenintheexcelsheet,GSSCwillassignabl

ockcodeandSiteFinancewillprovidethedetails.36BasicKnowledgeofAPProcessing(iii)AccountsPayable•ProcessingFreightinvoice:Freigh

tinvoiceswillbesenttositelogisticsbythevendor.Onreceiptofinvoices,freightinvoiceisverifiedbyshippingofficerandapprovalistakenfromShippingManager.Af

terapprovalSiteFinancewillprovideGL,CCcoding,thenscanandFTPtotheserver.ProcessoratGSSCwillaccesstheinvoicesinFr

eightQueueandprocessinBAAN.•AdditionalcostnotcoveredunderPO:Incaseanyadditionalcostsliketoolingchargesetcreferredoninvoice,butnotcover

edunderPO,A/Pprocessorwillassignablockcode“J”,andfollowingwhichane-mailistriggeredtothebuyerthroughworkflowforapproval.•AdvancePayments:Allre

questsforprepayment/advancepaymentswillbesenttoHKTreasury.Uponreceivingtherequest,HKTreasurywilldoapostingi

nBAANtoeffectthepaymentandupdateGSSC.GSSCneedstomonitorthevendoraccountandwhenthecorrespondinginvoiceismatched

shouldnotifyHKTreasurysothattreasurycanpurgetheinvoicesinBAAN.•DebitNoteissuedforPricediscrepancy:Ifadebitn

oteisissuedforpricediscrepancy,vendormustreferthedetailsoforiginalinvoiceonthedebitnote.Ifthediscrepancyamountofinvoicematcheswiththedebitnoteamount,

DebitNoteisbookedtoIPVaccount127100.In,theeventoriginalinvoiceisalreadypaid,A/Pprocessorwillassignablo

ckcode“J”ande-mailwilltriggertobuyerforverificationandapproval.Uponconfirmationfrombuyer,workflowe-mailwillbesenttositef

inanceforGL&Dimensions.37GSSCProcessingFlowsChart–Direct&IndirectAccountsPayablePROCESSINGOFPOINVOICES(Direct&Indirect)Do

cumentisanAPDocument?CorrectBaaNCompanyAInvoiceinProcessorDataEntryQueueYesNoMiscellaneousPaper(DuplicateInv

oices)NoNoNoYesRouteInvoicestoVendorMaintenanceQueueDiscrepancyMatchtheinvoicetoPOlinesinBaaNApproveInv

oiceYesYesResolutionbyVendorMaintenanceTeamatsiteInvoiceroutedtoFinalHoldQueue&ReadyforPaymentRescanQueueinW

orkflow(RescanningbyScanningTeam)ScanningProcessactivatedCorrectVendorexists?YesRegisterInvoiceResolutionTeammonitorsNon-KeyedQ

ueuedailyanddeletestheinvoiceonamonthlybasisNon-KeyedQueueinWorkflowYes38GSSCProcessingFlowsChartAccountsPayable39AccountsPayableTHEEND!!40Accoun

tsReceivableIndex•FinancialCustomerGroup•ProblemCodeandProblemReference•InvoicingfromARModule(Maintai

nTransactions)•AssigningCreditNotetoSalesInvoices•InvoicingfromARModule(InvoiceControl)•CorrectingSalesInvoices•OpenEntries•LabuanModel•ARClo

singProcessAR41Introduction&Overview•LogininBaansystem42LabuanSalesProcessing➢LabuanSales&ShipmentProcess➢ProceedingSalesinvoices➢Invoiceshallbebille

dtoLabuanfromDMateverymonthend➢POnumberiscorrectlyreflectedoninvoice➢ProgramtoensuretheSOquantitiesMUSTbelessorequaltocustomerP

O➢Programtoensurethesalespriceiscorrect,ifnotthencheckbackwithcustomer➢Financetodoubleverifythesalespriceiswhetherund

ertheproperrateforapplyingtothecustomexportdeclaration➢Bill&HoldShipmenttoFDICustomerPullMaterialsSalesOrderOutboundPrintPI

FaxPIBilltoBilltoFlexDMMBUStoreShippingLocalFinanceLabuanFDIHubEndCustomerShipmenttoendCustomerAccountsReceivable43CustomerInformatio

nCustomerStatusCurrencyTermsofPaymentOneTimeCustomerCreditLimitDefaultFin.CompBlockedSalesOrdersStatementMethodFin.CustomerGroupAccountsReceivabl

e44FinancialCustomerGroups(FCG)CustomerLedgerAccountsFinancialCustomerGroupAccountsReceivable45MaintainManualSalesInvoicesSalesModu

leDistributionGLProcessingMaintainTransactionsPrintManualSalesInvoicesPostManualSalesInvoicesInvoiceCont

rolAccountsReceivable46InventoryandWIPTransactionAccountsTransactionOrigin=SalesFinancialTransaction=IssueDr:Goodstobeinvoiced(Uninvoic

edShipment)Cr:FGInventoryandWIPTransactionAccountsTransactionOrigin=SalesFinancialTransaction=RevaluationDr

:WIPCr:PPVThistransactionisgeneratedifthegoodsissuingdateisearlierthanthedateofthelatestcostpriceupdateinItemDataA

ccountsReceivableARIntegrationProcessing:47AccountsReceivableARIntegrationProcessing(ii):TransactionTypebyTransact

ionOriginTransactionOrigin=SalesFinancialTransaction=SalesInvoice,TypeofSales=MaterialCostInv.Detail,OperationCostInv.De

tail,RevenuesInvoiceDetail,(InvoiceTotals),OrderDiscountInvoiceDetailAccountsMaterialCostsDr:CostofGoodsSold(COGS)Cr:Uninvoic

edShipmentDr.ARCr.SalesInterimDr:SalesInterimCr:Sales48AccountsReceivableAssigningCreditNotetoInvoices•Creditnotem

aybeassignedatthetimethecreditnoteisentered(usingOriginalInvoicefield)oratalaterdate•Assigningcreditnotewillreducetheamountoftheorigina

linvoices•Ifcreditnotesarenotassigned,theywillbeshownasnegativeamountinopenentries49Stepsinassigningsales

creditnotestoinvoice:MaintainTransactionsAssignCreditNotestoInvoiceIAssignCreditNotestoInvoiceIIMaintainDocumentNumbersSel

ectBatchesforFinalizationAccountsReceivable50InvoiceControlProcedureMaintainSalesInvoiceHeaderMaintainSalesInvoic

eLinesPrintSalesInvoicesPostSalesInvoicesSelectBatchesforFinalizationAccountsReceivable51AccountsReceivableI

nvoiceControl•InvoicingfromInvoiceControlwillproducewritteninvoice•Onlyusedfornon-inventoryitems-nolinktoinventorylevel•CategoryforTransactiontype=Sa

lesInvoice/SalesCN•InvoicescanbeprintedasProformaorFinalInvoice•SalesinvoicecanonlybepostedtoGLafterithasbeenprintedas“Fina

lInvoice”•PostingofFinalInvoicewillcreateabatchwhichthenhastobefinalized•Oncetheinvoiceisprintedas“FinalInvoi

ce”,theinvoicecannotbedeletedormodified•ItmaybecanceledbychangingthestatusfieldontheInvoiceHeaderfrom“open”tocanceled”

52AccountsReceivable•BaanProcessing•MaintainPriceItem•UpdateIntercosellingprice•ChangepriceandDiscount•Printsalesi

nvoice•Postsalesinvoices•PostIntegration•Finalizebatches53CorrectingSalesInvoices•Correctionscanbemadetoexistingfinalizedsalesinvoic

es•Correctionsmaybemadetothecustomernumber,invoicenumberortaxamount•Correctionsmaynotbemadetoinvoiceswhichhavetra

nsactionslinkedtothemeg.alinkedsalesinvoiceorapartialpaymentAccountsReceivable54Entries•Correctionscanbemade

toexistingfinalizedsalesinvoices•Correctionsmaybemadetothecustomernumber,invoicenumberortaxamount•Correctionsmaynotbemadetoinvoiceswhichhavetra

nsactionslinkedtothemeg.alinkedsalesinvoiceorapartialpaymentAccountsReceivable55AccountsReceivableARMonthEndOperating&LabuanModelInvolvem

entofARinLabuanModel:Steps:1.MaintainPricesbyItem2.UpdateInter-InternalcompanySellingPrice3.PrintSale

sInvoicesProcessDeliveredSO4.PrintNon-FinalizedTransactions5.SelectBatchesforFinalizationARClosingOverview1.LabuanSales&MC

OSReportvs.LocalBook2.MCOSAnalysisReport56THEEND!!AccountsReceivable57FixedAssetSubjective&Scope•FixedAssetSt

ructure•FAMainGroup•FAGroup•FAMasterData•TransactionSchedule•RegistrationofFixedAsset•Depreciation•Depre

ciationMasterData•GroupDepreciationData•FADepreciationData•DisposalFA58FixedAsset•LogininBaansystem–FAHowtoregisteraFAanddealwiththedepreciat

ion&disposalinBaan…..???59FixedAssetsFixedAssetsBAANIVDTSP…AccountsReceivableAccountsPayableGeneralLedgerDim5Dim4Dim3Dim

2Dim160HowtoRegisterFixedAssets?PurchasebyCashPayment/BankPurchaseviaGL/AccountsPayablePurchaseInvoice:LedgerAccount➔IntegrationIndicator

IPR/ATRFixedAssets61TransactionScheduleTransactionType:•Investment•Disposal•Bookvalue•Depreciation•DepreciationCost

s•Revaluation•DepreciationAdjustment•ValueReduction•……..FixedAssetGroupFixedAssetDepr.CodeLedgerAccountsDimensionsThe

TransactionscheduleisusedtoprovidemappingforledgeraccountstobeusedwhenprocessingtransactionsFixedAssets•IFX•SIS62InvestmentMachine:PurchaseVal

ue:$100.00PostinginBaanFinance:DrFixedAssets100.00CrBank100.00FixedAssets63DepreciationSystemMethodofDepre

ciationBaseofDepreciationStart&EndofDepr.Fixed%BaseValueVariable%BaseValueSumoftheYear’sYearAnnuityFixedAmountNum

berofYearofUsePurchaseValueBookValueDateinUsePeriodafterDateinUsePeriodinUseSecondhalfinYearinUseFirstP

eriodYearinUseNextYear,FirstPeriodFirst/SecondhalfofYearDisposalOutofUseFixedAssets64UseLifeFAGroupDescriptionyearSalvageDepreciationMethod1

51BUILDING2510%Straightline152LEASEHOLDIMPROVEMENT1010%Straightline153MACHINE&EQUIPMENT710%Straightline154VEHICLES510%Straightline155OFFICEEQUIPMENT6

10%Straightline156TOOLS&FIXTURES210%Straightline157COMPUTEREQUIPMENT-ITEQUIP610%Straightline1532MACHINE&EQUIPMENT510%S

traightline1533MACHINE&EQUIPMENT20%Straightline1534MACHINE&EQUIPMENT30%Straightline1535MACHINE&EQUIPMENT40%Straight

line1552FURNITURE&FITTING610%Straightline1572COMPUTEREQUIPMENT-ITEQUIP610%Straightline1542VEHICLES(3yrs)310%Straightline1553F

URNITURE&FITTING(5yrs)510%Straightline1573COMPUTEREQUIPMENT-ITEQUIP(3yrs)310%Straightline1574COMPUTEREQUIPMENT-PROD.LINE(3yrs)31

0%Straightline155AOFFICEEQUIPMENT(3yrs)310%StraightlineFixedAssets65DepreciationLengthofDepreciation:10year100.00/10=10.00ayearPo

stinginBaanFinance:DrInterimAccountDepreciation10.00CrDepreciationMachine10.00DrDepreciationCosts10.00CrInterimAccountDe

preciation10.00FixedAssets66DisposalSalesInvoice:AccountsReceivable:EnterSalesInvoicePostTransactionstoFinanceFinalizeTransaction

sFixedAssets:FixedAssets67CaseofDisposal:PurchaseValue:100.00Depreciation:60.00BookValue:40.00SalesPrice:5

0.00Profit:10.00PostinginBaanFinance:DAccountsReceivable50.000CrFixedAssetSalesInterimAccount50.000DDepre

ciation60.000DGain/LossonDisposal/Bookvalue40.000CrInvestments(FA)100.000DFixedAssetInterimAccount50.000CrFixedAssetSalesRevenues50.000FixedAsset

s68CaseofDisposal:FixedAssets69HowtoPreparetheFAMonthlyReport?FixedAssets70THEEND!!FixedAssets71GeneralLedgerSubjective&Scope•ChartofAccount•D

imensionCode•TransactionType•TransactionProcessing•MaintainPeriod•MonthEndClosing•YearEndClosingGL72SFCShippi

ngPurchasingPlanningInventory……..FinancialStatementsFinancialBudgetsCostAccountsPayableAccountsReceivab

leGeneralLedgerCashManagementFixedAssetsOriginalTransactionPostingGeneralLedger73GeneralLedgerMasterDataTransactionTypes

GroupCompanyParametersG/LAccountsCompanyParametersPeriodsDimensionsTransactionSchedulesProtocolCodesSched

uleforAutomaticTransactionsCurrencyDifferenceGeneralLedger74OptionalSessionMaintainChartofAccountsMaintainDimensionsMaintainTransactionTypesM

aintainCurrencyDiff.LedgerAccountsMaintainRangesbyLedgerAccountMaintainLastUsedDoc.#byTrans.TypeMaintainTransac

tionSchedulesMaintainTransactionScheduleDetailsMaintainCompanyParametersMaintainGroupCompanyParametersMaintainPeriodsMaintai

nScheduleforAutomaticTransactionsGeneralLedgerSetUpGeneralLedger75•LogininBaansystem–GLHowtomaintainthechartofaccount,transactiontype,d

imensionandregisteravoucherinBaan…..???GeneralLedger76GeneralLedgerDimension–Whatarethey?•Userdefinablecategoriesthataresimilartosubledgers•

EachDimensiontypeismadeupofdimensioncodesDimensionCharacteristics•5typesofdimensions(Dim1–Dim5)•6positions-alphanumeric•Mandatory,OptionalorNotUse

dperledgeraccount77GeneralLedgerConditionsofDimensionsIfaledgeraccounthasabalanceinhistory,thedimensionstatuscanonlybechangedfrom:•Mandato

rytoOptional•NotusedtoOptional•OptionaltoMandatory(ifdimensionshavealwaysbeenusedandarepresentinGLhistorytable)•Option

altoNotused(ifdimensionshaveneverbeenusedandarenotpresentinGLhistorytable)78GeneralLedgerDimensionTypeismadeofthefollowingco

desGLDim1CustomerDim2ProductionLineDim3CostCenterDim4IntercomDim5Project79GeneralLedgerConditionsofDimensionsIfaledgeraccounthasabala

nceinhistory,thedimensionstatuscanonlybechangedfrom:•MandatorytoOptional•NotusedtoOptional•OptionaltoMandatory(ifdimensionshavealw

aysbeenusedandarepresentinGLhistorytable)•OptionaltoNotused(ifdimensionshaveneverbeenusedandarenotpresentinGLhistorytable)80GeneralLedgerTransact

ionProcessingKeyPoints:•Batch•Collectionoffinancialtransactions•Abatchreferencecanbeenteredforeasyidentification•Abatchcanconta

inseveraltransactiontypes•Finalization•AprocessthatpostsentriestoGLOncetransactionsarefinalized,theycanlongerbemodifi

ed81GeneralLedgerPeriodDataThereare3typesofperiodsinBaan•FiscalPeriod–financialyear•ReportingPeriod–forr

eportingpurpose•TaxPeriod–fortaxreportingPeriodStatus•Open–Transactionscanbefinalizedtothisperiod•Closed–Tr

ansactionscannotbefinalizedtothisperiodbuttheperiodcanbere-open•FinallyClosed-Transactionscannotbefinalizedtothisperiod

andtheperiodcannotbere-openNote:•Periodscanbeindividuallyclosedforeachmodule•PeriodsofallmodulesmustbeclosedbeforeclosingGLmodule•GLmodulemustb

eopenedfirstbeforeothermodulescanbeopened82PostFinancialIntegrationTransactionsPrintIntegrationTransactionLogSelectBatchesforFinalizationMain

tainPeriodStatusClosePeriodsMonthEndCloseGeneralLedger83ChartofAccountsDimensionsGeneralLedgerTransactionTypesTransactionSchedulesAutomaticSchedu

lesPeriodsTransactionProcessingParametersSummary-TheGeneralLedgermoduleGeneralLedger84GeneralLedgerRegisterVoucherinGLModelCreateBatchSelect“JVM”Tra

nsactiontypePutGLCodeanddimensioncodeCreateRunnumberFinalizeBatchStep3Step1Step4Step2Step5Example:Dr.Salary$100Cr.SalaryPayable$10085Gene

ralLedgerCompliance•Allentitycontrollersareresponsibleforensuringthatallinter-companybalancesareproperlyrecorded

andreconciledatmonth-end.ICVWhatisaICV?•Inter-companyChargeVoucher,whichshouldbeincludingthefollowing:•Inter-CompanySales

(furtherdefinedbelow)•Royalty•Interestincomeand/orexpenseWhatcategoriesshouldbebilledviaaICV?•Inter-companyCh

argeVoucher,whichshouldbeincludingthefollowing:•TradeAP/AR…..(byusingGSHtolinkinter-companyinvoiceandJVMtobookgeneralsettlement)•Inter-co

mpanyContractualObligations&Loans•Inter-companyloans•Transferoffunds/cashotherthanloans•Servicecharge

swithanagreement•FixedAssetTransfer•Campusexpenseallocation…..86GeneralLedgerHowtoBookaICVunderLegalEntit

yMEPorSegmentMEP?Herewillbetakinganexampletoindicatetheprocess:Beforewetakingtheexample,weneedtoempha

sizethekeypointsasbelow•GL181597–MobilesegmenttoreconcilewithComputingsegment•GL183060–Computingsegmentt

oreconcilewithmobilesegment•GL181114–DMS131toreconcilewithmobilesegment•GL18XXXX–ComputingsegmenttoreconcilewithHK•ComputingMEPcode:PCB

A-DM-CMP-131•IfaICV($100)billedfromHKtoDMS131tochargetheexpensebothMobileandComputingDr.Expense–Mobile$60Dr.Expense–Computi

ng$40181597$40Cr.183060$40Cr.181114–HK$100•IfaICV($100)billedfromHKtoDMS131tochargetheexpensebothMobileandC

omputingDr.Expense–Computing$100Cr.18XXXX$10087GeneralLedgerB/SGLControlWe’llbecontrollingsomeB/Sledgersasattache

dandmonitoringthehistorybalance88THEEND!!GeneralLedger