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PCBAComputingDoumen–BaanIVFinancialTraining17.Jan.07PresentedbyTom.Shen2FlexComputingCustomers3FinancialBaanIVTrainingWhatShouldwebeOper

atinginBaanIVNow?Let’shaveaquickoverview…….BaanIVOverview---BaanIV4Subjective&Scope•Introduction&Overview•FinancialIntegrati

onOverview&BaanStructure•IntegrationDefinition•AccountsPayable(Localvs.GSSC)•AccountsReceivable(Localvs.Labuan)•Gen

eralLedger(GLCode&Dim)•FixedAsset•Costing•FinancialStatements•MasterDataSetUp•Parameter•ChartofAccoun

t•TransactionType•IntegrationElement•TransactionTypebyTransactionOriginal•Others(IPRSystem,OutlookSoft……)5Intro

duction&Overview•LogininBaansystem6SFCShippingPurchasingPlanningInventory……..FinancialStatementsFinancialBudget

sCostAccountsPayableAccountsReceivableGeneralLedgerCashManagementFixedAssetsFinancialIntegrationOverview&Baan

Structure(i)OriginalTransactionPosting7InventorySalesProductionServiceTransactionOriginalTableFinancialIntegrationProgram•Det

ermineLedgerAccounts•DefineDimension•DefineFinancialTransactionTypeFinancialTransactionTableGLAP/AR/FA/COST/….Purc

haseIntegrationPostingBatchFinalizationFinancialIntegrationOverview&BaanStructure(ii)8IntegrationIntroduction•Financialint

egrationoccursasaresultofanactivitywhichoccursinanylogisticmoduleswhichafinancialtransactionmustberecorded•Examplesoflogisticacti

vities:*Receivinggoods*Deliveringgoodstocustomer*Revaluingthestandardcostofanitem•Oncesuchanactivityoccurs

,informationneedstobesenttoFinance•Pre-definedmappingautomaticallyselectsappropriateledgeraccounts&dimensions9IntegrationDefinitionTran

sactionOriginFinancialTransactionPurchaseProductionSales…….ReceiptIssueInvoice……..TransactionElementDateCustomerSupplierPart…….10

TransactionTypeTransactionCategoryTypeDescriptionTransactionCategoryCurCDJCURRENCYDIFFERENCEJournalVoucher

sUSDCDPA/PCURRENCYDIFFERENCESPurchaseCorrectionsUSDCDSA/RCURRENCYDIFFERENCESSalesCorrectionsUSDDG1IND'L&COMMERCIALBANK-RMBCashRMBDJ1BANKOFCOMMUNIC

ATIONS-RMBCashRMBDJ2BANKOFCOMMUNICATIONS-HK$CashHKDDJ3BANKOFCOMMUNICATIONS-US$CashUSDDPHPETTYCASH-HK$CashHKDDPRPETTYCASH-RMBCashRMBDP

UPETTYCASH-USDCashUSDDZ1BANKOFCHINA-US$CashUSDDZ2BANKOFCHINA-RMBCashRMBDZ3BANKOFCHINA-HK$CashHKDDZ4BANKOFCHINA-US$INVESTCashUSDDZ5BANKOFCHI

NA-HK$INVESTCashHKDGARADVANCERECEIPTSETTLEMENTCashRMBGNRNOTERECEIVABLERMBCashRMBGSHGS:FLEXHKMFGCashUSDGSLGS:LABUAN4CashUSDIAPINTEG

-PURCRECEIPTJournalVouchersUSDIARINTEG-SALESINVJournalVouchersUSDIFXINTEG-FIXEDASSETJournalVouchersUSDIIRINT

EG-PROD.RECEIPT(INV)JournalVouchersUSDIPIINTEG-PRODISSUE(INV)JournalVouchersUSDIPRINTEG-PRODRESULTJournalVouchersUSDIPVINTEG

-PURCREVALUATIONJournalVouchersUSDIR2INTEG-PRODREVALUATIONJournalVouchersUSDIRRINTEG-PURCRESULTJournalVouchersUSDISRINT

EG-SALESREVALUATIONJournalVouchersUSDIWAINTEG-INVADJUSTMENTJournalVouchersUSDIWRINTEG-INVREVALUATIONJour

nalVouchersUSDIWTINTEG-INVTRANSFERJournalVouchersUSDJVMJV-MULTIPLELINESJournalVouchersUSDPAPPURCINVAPPROVALPurchase

CorrectionsPIMPURINVMATCHINGPurchaseInvoicesPINPURINV-NOMATCHPurchaseInvoicesSCNSALESCNSalesCreditNotesSISSALESINV

OICESalesInvoices11AccountsPayableIndex•FinancialSupplierGroup•BlockingCodesandBlockingReference•TermsofPayment•DueDateCalculationMethod•Misc

ellaneousPurchaseInvoice•AssignCNtoPurchaseInvoice•PurchaseInvoiceMatching•AutomaticMatching•ManualMatching•Tolerance•SSCProcessandFlowChartAP

12AccountsPayableAccountsReceivableCashManagementFixedAssetsGeneralLedgerAccountsPayable13AccountsPayableMasterDat

aAgingAnalysisFinancialSupplierGroupsAccountsPayableParametersBlockingCodesBlockingReferencesAccountsPayable14AccountsPayable•LogininBaansys

tem–APModel•We’llbelearningthefollowingmodelsbylinkingtoBaaninlive15BlockingCodes:•Canbemaintainedin2levelswithlimitedtoappropriateenduserscomplian

cewithSOXrequirement:a)Globally-ACPParameters-allregisteredinvoicesareautomaticallyblockedforpaymentprocessingb)Manually-MaintainPurchaseI

nvoices•Abletopreventtheinclusioninbothautomaticpaymentprocessingandmanualadditiontopaymentadvicelist•Reasonsforblockingi

nvoicesmaybespecifiedinthedescriptionfield•BlockingCodescanberemovedinoneofthefollowingsessions:-Maintain

PurchaseInvoices-MaintainPurchaseInvoiceDetailsAccountsPayable16AccountsPayableAblockingreferencemaybeatta

chedtoablockingcode•Identifieswhohasblockedtheinvoice•Nameswhoisresponsibleforresolvingtheconflict•Maybechangedwhenthecodeisassignedtoan

invoiceMaintainSupplierMasterFile•Vendorcode•Suppliernameandbilltoaddress•Paymenttermandcurrency•Bankmeth

od(T/T,L/C,COD…..)•Discount•ContactPerson17CustomerSupplierTermsofPaymentCalculationMethodPaymentDaysDiscountPeriodsDiscountCalculationTimeFenceTerm

sofPaymentAccountsPayable•Howtocalculatepaymenttermeg.A30,N30,A60…….18AccountsPayableDueDataCalculationMethoda)Immediate

ly-startwithinvoicedate(N30)-addnumberofdaysspecifiedinpaymentperiodeg:DocumentDate:1/17/2007PaymentPeriod:30daysDueDate:2/16/2007b)Endofmon

th-startwiththelastdayofthemonthin(A15)whichtheinvoicedatebelongs-addnumberofdaysspecifiedinpaymentperiode

g:DocumentDate:20/1/2007PaymentPeriod:15daysDueDate:15/2/2007c)PaymentPeriod-Paymentperiodisfirstaddedtotheinvoicedate,afterwhichtheresultingdateis

shiftedtomonthendeg:DocumentDate:20/1/2007PaymentPeriod:15daysDueDate:30/1/200719AccountsPayable•FenceforDueDateIfthefi

eld“DueDateCalcMethod”hasthevalue“EndofMonth”,theduedatewillbeshiftedfromthisdaytotheendofnextmonth(notthecurrentmonth).Eg:Documen

tDate:1/12/2006FenceforDueDate:15daysDueDate:30/1/2007•ToleranceforDiscPercentage/Amount•Themaxpercentage/amountbywhichthecustomer/suppl

iermayexceedthediscountstatedinthetermsofpayment•Ifacustomer/suppliersubtractsalargerdiscountfromthepaymentth

anisstatedinthetermsofpayment,thesystemwillissueawarning.20AccountsPayableInvoiceSample21ReceiptofGoodsPurchaseReceiptReceiveSupplier

InvoicePaymenttoSupplierRegisterInvoiceMatchReceiptsApproveInvoiceWorkflowofMatchingSupplierInvoicestoPurchaseOrderReceiptsAccountsPay

able22RegisteringanInvoiceInvoiceReceipt/AccruedAPSupplierControlAccount90.0090.00FromFinancialSupplierGroup(FSG)Accoun

tsPayable23ApprovalInvoiceReceipt/AccruedAPInvoicetobeRec’d/AccruedAPFromFinancialSupplierGroupReverseofPurchas

eReversalofregistertransactionReceipt90.0084.006.00PurchasePriceVariance(PPV)MaintainInventoryandWIPPurchase/ResultDe

finitionAccountsPayable24SummaryInventoryInvoicetobeRec’dInvoicesReceiptA/PControlInvoicesReceiptInvoicetobeRec’d84.0084.0090.0090.009

0.0084.00Inv&WIPFSGFSG/WIP(Receipt)(Register)(Approval)PurchasePriceVariance6.00AccountsPayable25RegisterInvoiceAutomaticMatchCompleteP

riceDiff.onFSGApproveInvoiceManualMatch$Receipt/$Invoice-ToleranceYesNoTypesofMatches-AutomaticNote:

•As“TolerancesforAutomaticMatching”fieldinAPParameterisnotset,therewillnotbeanyautomaticmatching.•Manualmatching

willbeused.AccountsPayable26AccountsPayableAutomaticMatching•Anautomaticmatchwillautomaticallymatchsupplierinvoice

tothePOreceipt•Anautomaticmatchwillmatchcompletely•Completematch–thequantityandamountininvoiceisexactlythe

sameaswhathasbeenreceived•Ifpricedifferenceoccurs,thesedifferencewillbeassignedtoaledgeraccountbeforetheau

tomaticmatchingprocedureisstarted.•PricedifferencewillbestoredinPriceDifferenceAccountdefinedinFinancialSuppli

erGroup27ReceiptofGoodsComplete(qty&invoicevalue=POreceipt)SupplierInvoiceQty$Qty$51205120Partial(qty&invoicevalue<>POreceipt)ReceiptofGoodsSup

plierInvoiceQty$Qty$512051005120496TypesofMatches-Complete/PartialAccountsPayable28PartialCompleteBoo

kingVarianceP.P.V.inIntegrationApproveInvoiceRegisterInvoiceManualMatchNoVarianceAmountQuantityLineremainsopenTolerancesTypesofMatches-M

anualAccountsPayable29PriceDifferenceTolerancesi)AutomaticMatchingTolerances(setinAPParameters)•Decideswhetherautomaticmatchingisp

ossible•Ifpricedifferenceisoutoftolerances,thenautomaticmatchingisnotpossible.Havetousemanualmatchin

g(AsthereisnotolerancesdefinedinNC/SC,manualmatchingisused)•Ifpricedifferencefallswithintolerances,thenitwillbewritt

entodefinedaccountinFinancialSupplierGroupAccountsPayableii)ToleratedPriceDifferenceperUser•Itindicatesthemaxpricedif

ferenceandmaxpercentagedifferenceforeachinvoice.Thisallowsyoutospecifytheauthorizationswithregardstotheapprov

alofpricedifferencewhenmatchingreceiptsandpurchaseinvoice•Ifpricedifferencefallswithintolerances,thenitwillbechargedtoPPVaccountdefinedinIntegr

ationTransaction•Ifpricedifferenceisoutoftolerances,auserwithhighertolerancemustapprovethepricedifferencein“ApprovePriceDifference”sessi

on30GSSC[GlobalSharedServiceCenter]ServicesGuidelinesAccountsPayable•ActivitiestobeperformedbyGSSC•Processingof•Invoiceswith

PurchaseOrder•InvoiceswithIPR•Credit/Debitnotes•Intercoinvoices•Freightinvoices•Approvalofdiscrepantinvoices•Handlingvend

orqueries•Performingreconciliation•Paymentpurgingandcoordinationwithbank•OutofScopeactivitiesforGSSC:•Local

RMBpurchases•Utilitypaymentsforelectricity,water,telephone,fax,gas,petrol&oil•Leaseandrentalpayments•ContractPayments•Insurance•Prepayment/Advance

payments•Paymentforecasting31GSSCProcessingGuidelinesAccountsPayable•Transactioncodes&blockcodes•ProcessFlows•Matchingofinvoices•Handlinginvoicedi

screpancy•Processingcreditnotes•Processingdebitnotes•ProcessingNon-POinvoice•Processingfreightinvoice•AdvanceP

ayments•PaymentProcess•Roundingofferrors•GLcodesandDimensions•Audit•VendorQueries•Reconciliations•Monthendactivities32Tr

ansactionType:AccountsPayableTransactionCodeDescriptionOIMPurchaseinvoicewithPOOINPurchaseinvoicewithoutPOOCMPurchasecreditnotew

ithPO/DebitnotewithPOissuedbysiteOCNPurchasecreditnotewithoutPO/DebitnotewithoutPOissuedbysiteOICIntercoinvoiceOIFFreightinvoiceOCYReversal

sofinvoices.OILLinkingcreditnotetoinvoice33FollowingblockcodeswillbeusedbyGSSCtohandlevariousinvoicediscrepancies:AccountsPayableBlo

ckingCodeDescriptionAOCEANCARGOBBLANKETPOREQUIRESADDITIONALDOLLARCINVOICECURRENCYDIFFERENTTHANPOCURRENCYDPOCLOSEDCOMPLETEEINVALIDP

ONUMBERFNEEDFREIGHTAUTHORIZATIONGMATERIALININSPECTION,PROVIDERECEIPTNUMBERORRMA#HQUANTITYDISCREPANCYIBURE

LEASEOFPYMTREQUIREDJPLEASEAPPROVEFORPAYMENTKNORECEIPTINSYSTEMLINVOICEU/MDIFFERSFROMPOU/MMNOPOPROVIDEDNPRICEDISCREPANCYOGOODRECEIPTON

DIFFERENTSUPPLIERCODEPCANCELLATIONCHARGESAPPROVALREQUIREDQINVOICEPOBELONGSTODIFFERENTSUPPLIERRINVOICEITEM#DIFFTOPOITEM#STOOLINGPAYMENTAUTHR

IZATIONREQUIREDTNOTREPLENISHMENTONINVOICE(VMI)UWRONG/INCOMPLETETAXINFORMATIONVUNABLETOBEMATCHEDWNOPACKING

SLIP#REFERENCEDONINVOICEXNOCDFAVAILABLECNWAITINGFORCREDITNOTEEXPEMP.EXPPENDINGAPAPPROVAL34BasicKnowledgeofAPProcessing(i)AccountsPayable•Matchingof

Invoices:InvoicesarematchedmanuallytothePOlines.PackingslipisusedasthebasisformatchingthelinesinthePO.(Deliveryo

rder#orInvoice#isalsousedtosubstitutethepackingslip#).Whereas,ifPOandInvoiceishavingasinglelineandthereferencegiveninPackingSlipfieldinBAA

Nisnotmatchingthereferencegivenoninvoice,GSSCwilldothematchingsubjecttotheinvoicequantity&PoQuantityiss

ame.IncaseofSOI/SMIvendors,replenishmentnumberisusedtodothematchingofinvoiceswithPO.•Handlinginvoicediscrepancy:Incaseofanydiscrepancywhilem

atching,theA/Pprocessorwouldassigntherelevantblockingcodebasedonthenatureofdiscrepancy,followingwhichan

e-mailistriggeredtothebuyer/requestorfromtheworkflowpackage•InvalidPONumber:IfthePOnumberreferredoninvoiceisinv

alidinBAAN,A/Pprocessorwillregistertheinvoiceandassignablockcode“E”,followingwhichane-mailistriggeredtothebuyerthr

oughworkflow.A/PprocessorwillidentifythebuyerbasedonthePart#/Itemcodegivenontheinvoice.Incase,ifA/Pprocessorisunabletoidentifythebuyer,workf

lowe-mailwillbesenttotheSinglePointofContactgivenintheKeycontactlist.•QuantityDiscrepancy:Incaseofaquantitydiscrepancyi.e.invoi

cequantitynotmatchingwithPOquantity,A/Pprocessorwillregistertheinvoiceandassigntheblockingcode“H”followingwhichanemailistriggeredtotheb

uyerbytheworkflow•Noreceiptinsystem:IncasePOlinesdoesnothavethereceiptstoperformmatching,theinvoicewillrema

ininregisteredstatusandA/Pprocessorwillblockwith“K”andbuyerisnotifiedthroughane-mailfromworkflowpackag

e35BasicKnowledgeofAPProcessing(ii)AccountsPayable•PriceDiscrepancy:Incaseofafavorableorunfavorablepricediscrepancy,A/Pprocessorwillregiste

rtheinvoiceandassigntheblockingcode“N”followingwhichanemailistriggeredtotherespectiveBuyerbyworkflow•Packingslip#notreferredont

heinvoice:Ifthereisnoreferenceofpackingslip#ontheinvoice,A/Pprocessorwillassignblockcode“W”,whichwilltriggerworkflowe-mailtothebuy

er•ProcessingCreditNotes:Creditnotesareissuedbyvendoraswellasthesite.Belowistheprocessfollowedforeachcat

egory•CreditNoteissuedforrebates:Ifacreditnoteisissueforrebates/discounts,A/Pprocessorwillassignablockcode“J”

andworkflowe-mailwilltriggertositefinanceforGL&Dimensions.Creditnoteissuedbyvendorisprocessedwithpayme

nttermsas“NetImmediate”.•ProcessingDebitNotes:Creditnotesareissuedbyvendoraswellasthesite.Belowistheprocessfollowedforea

chcategory•ProcessingNon-POinvoice:A/PprocessorwillprocessNon-POinvoicesinBAANandassignablockcode“J”ande-mailwillbetriggered

torequestorforverificationanddepartmentmanagerforapproval.SiteFinancewillbeprovidingexcelsheettoGSSCwhichwillb

ehavingthelistofIPR#issued.Onreceiptofinvoices,GSSCwillupdatetheexcelsheetagainstIPR#listedandupdatethedetailsofinvoicebeingmatched.GSSCwill

usetheGL&DimensiondetailsprovidedagainsttheIPR#intheexcelsheet.Incase,theGL&Dimensionarenotgivenintheexcelsheet,GSSCwillassignablockcodean

dSiteFinancewillprovidethedetails.36BasicKnowledgeofAPProcessing(iii)AccountsPayable•ProcessingFreightinvoice:Frei

ghtinvoiceswillbesenttositelogisticsbythevendor.Onreceiptofinvoices,freightinvoiceisverifiedbyshippingoffi

cerandapprovalistakenfromShippingManager.AfterapprovalSiteFinancewillprovideGL,CCcoding,thenscanandFTPtotheserver.ProcessoratGSSCwillaccessthe

invoicesinFreightQueueandprocessinBAAN.•AdditionalcostnotcoveredunderPO:Incaseanyadditionalcostsliketoolingchargesetcreferr

edoninvoice,butnotcoveredunderPO,A/Pprocessorwillassignablockcode“J”,andfollowingwhichane-mailistriggeredtothebuye

rthroughworkflowforapproval.•AdvancePayments:Allrequestsforprepayment/advancepaymentswillbesenttoHKTreasury.Uponreceivingth

erequest,HKTreasurywilldoapostinginBAANtoeffectthepaymentandupdateGSSC.GSSCneedstomonitorthevendoraccountandwhenthecorrespondinginvoiceismatche

dshouldnotifyHKTreasurysothattreasurycanpurgetheinvoicesinBAAN.•DebitNoteissuedforPricediscrepancy:Ifadebitnoteisissuedforpricediscrepancy,ve

ndormustreferthedetailsoforiginalinvoiceonthedebitnote.Ifthediscrepancyamountofinvoicematcheswiththe

debitnoteamount,DebitNoteisbookedtoIPVaccount127100.In,theeventoriginalinvoiceisalreadypaid,A/Pprocessorwillassignablockcode“J”ande

-mailwilltriggertobuyerforverificationandapproval.Uponconfirmationfrombuyer,workflowe-mailwillbesenttositefinanceforGL&Dimensions.37GSS

CProcessingFlowsChart–Direct&IndirectAccountsPayablePROCESSINGOFPOINVOICES(Direct&Indirect)DocumentisanAPDocument?CorrectBaaNC

ompanyAInvoiceinProcessorDataEntryQueueYesNoMiscellaneousPaper(DuplicateInvoices)NoNoNoYesRouteInvoicestoVendorMaintenan

ceQueueDiscrepancyMatchtheinvoicetoPOlinesinBaaNApproveInvoiceYesYesResolutionbyVendorMaintenanceTeamats

iteInvoiceroutedtoFinalHoldQueue&ReadyforPaymentRescanQueueinWorkflow(RescanningbyScanningTeam)ScanningProcessactivatedCorrectV

endorexists?YesRegisterInvoiceResolutionTeammonitorsNon-KeyedQueuedailyanddeletestheinvoiceonamonthlybasisNon-KeyedQueueinWorkflowYes38GSSCProc

essingFlowsChartAccountsPayable39AccountsPayableTHEEND!!40AccountsReceivableIndex•FinancialCustomerGroup•ProblemCodeandProblemReference•In

voicingfromARModule(MaintainTransactions)•AssigningCreditNotetoSalesInvoices•InvoicingfromARModule(InvoiceControl)•Correcting

SalesInvoices•OpenEntries•LabuanModel•ARClosingProcessAR41Introduction&Overview•LogininBaansystem42LabuanSalesProcessin

g➢LabuanSales&ShipmentProcess➢ProceedingSalesinvoices➢InvoiceshallbebilledtoLabuanfromDMateverymonthend➢POn

umberiscorrectlyreflectedoninvoice➢ProgramtoensuretheSOquantitiesMUSTbelessorequaltocustomerPO➢Programtoensurethesalespriceiscorrect,ifnotthencheck

backwithcustomer➢Financetodoubleverifythesalespriceiswhetherundertheproperrateforapplyingtothecustomexportdeclarati

on➢Bill&HoldShipmenttoFDICustomerPullMaterialsSalesOrderOutboundPrintPIFaxPIBilltoBilltoFlexDMMBUStoreShippingLocalFinanceLabuanFDIHubEndCustomerSh

ipmenttoendCustomerAccountsReceivable43CustomerInformationCustomerStatusCurrencyTermsofPaymentOneTimeCustome

rCreditLimitDefaultFin.CompBlockedSalesOrdersStatementMethodFin.CustomerGroupAccountsReceivable44FinancialCustomerGroups(FCG)Customer

LedgerAccountsFinancialCustomerGroupAccountsReceivable45MaintainManualSalesInvoicesSalesModuleDistrib

utionGLProcessingMaintainTransactionsPrintManualSalesInvoicesPostManualSalesInvoicesInvoiceControlAccountsReceivable46InventoryandWIPTransac

tionAccountsTransactionOrigin=SalesFinancialTransaction=IssueDr:Goodstobeinvoiced(UninvoicedShipment)Cr:FGInventoryandWIPTransactionAccoun

tsTransactionOrigin=SalesFinancialTransaction=RevaluationDr:WIPCr:PPVThistransactionisgeneratedifthegoodsissuingdate

isearlierthanthedateofthelatestcostpriceupdateinItemDataAccountsReceivableARIntegrationProcessing:47

AccountsReceivableARIntegrationProcessing(ii):TransactionTypebyTransactionOriginTransactionOrigin=SalesFinancialTransaction=SalesInvoice,

TypeofSales=MaterialCostInv.Detail,OperationCostInv.Detail,RevenuesInvoiceDetail,(InvoiceTotals),OrderDiscountInvoiceDetailAccountsMaterialCostsDr

:CostofGoodsSold(COGS)Cr:UninvoicedShipmentDr.ARCr.SalesInterimDr:SalesInterimCr:Sales48AccountsReceivableAssigningCreditNotetoInvoices•Creditn

otemaybeassignedatthetimethecreditnoteisentered(usingOriginalInvoicefield)oratalaterdate•Assigningcreditno

tewillreducetheamountoftheoriginalinvoices•Ifcreditnotesarenotassigned,theywillbeshownasnegativeamountinopenentries49Stepsinassigningsale

screditnotestoinvoice:MaintainTransactionsAssignCreditNotestoInvoiceIAssignCreditNotestoInvoiceIIMaintainDocumentNumbersSelectBatchesfor

FinalizationAccountsReceivable50InvoiceControlProcedureMaintainSalesInvoiceHeaderMaintainSalesInvoiceLinesPrintSalesInvoicesPostSalesInvoicesSelec

tBatchesforFinalizationAccountsReceivable51AccountsReceivableInvoiceControl•InvoicingfromInvoiceControlwillproducewritten

invoice•Onlyusedfornon-inventoryitems-nolinktoinventorylevel•CategoryforTransactiontype=SalesInvoice/SalesCN•InvoicescanbeprintedasProformaorFinalInv

oice•SalesinvoicecanonlybepostedtoGLafterithasbeenprintedas“FinalInvoice”•PostingofFinalInvoicewillcreateabatchwhichthenh

astobefinalized•Oncetheinvoiceisprintedas“FinalInvoice”,theinvoicecannotbedeletedormodified•Itmaybeca

nceledbychangingthestatusfieldontheInvoiceHeaderfrom“open”tocanceled”52AccountsReceivable•BaanProcessing•MaintainPriceItem•UpdateInte

rcosellingprice•ChangepriceandDiscount•Printsalesinvoice•Postsalesinvoices•PostIntegration•Finalizebatches53CorrectingSalesInvoices•Corre

ctionscanbemadetoexistingfinalizedsalesinvoices•Correctionsmaybemadetothecustomernumber,invoicenumberort

axamount•Correctionsmaynotbemadetoinvoiceswhichhavetransactionslinkedtothemeg.alinkedsalesinvoiceorapartialpaymentAccountsReceivable54Entries•C

orrectionscanbemadetoexistingfinalizedsalesinvoices•Correctionsmaybemadetothecustomernumber,invoicenumberortaxamount•Correctionsmaynotbem

adetoinvoiceswhichhavetransactionslinkedtothemeg.alinkedsalesinvoiceorapartialpaymentAccountsReceivable55Accoun

tsReceivableARMonthEndOperating&LabuanModelInvolvementofARinLabuanModel:Steps:1.MaintainPricesbyItem2.UpdateInter-InternalcompanySellingP

rice3.PrintSalesInvoicesProcessDeliveredSO4.PrintNon-FinalizedTransactions5.SelectBatchesforFinalizationARClosingOv

erview1.LabuanSales&MCOSReportvs.LocalBook2.MCOSAnalysisReport56THEEND!!AccountsReceivable57FixedAssetSubjective&Sco

pe•FixedAssetStructure•FAMainGroup•FAGroup•FAMasterData•TransactionSchedule•RegistrationofFixedAsset•Depreciation•DepreciationMas

terData•GroupDepreciationData•FADepreciationData•DisposalFA58FixedAsset•LogininBaansystem–FAHowtoregisteraFAanddea

lwiththedepreciation&disposalinBaan…..???59FixedAssetsFixedAssetsBAANIVDTSP…AccountsReceivableAccountsPayab

leGeneralLedgerDim5Dim4Dim3Dim2Dim160HowtoRegisterFixedAssets?PurchasebyCashPayment/BankPurchaseviaGL/AccountsPaya

blePurchaseInvoice:LedgerAccount➔IntegrationIndicatorIPR/ATRFixedAssets61TransactionScheduleTransactionT

ype:•Investment•Disposal•Bookvalue•Depreciation•DepreciationCosts•Revaluation•DepreciationAdjustment•ValueReduction•……..FixedAss

etGroupFixedAssetDepr.CodeLedgerAccountsDimensionsTheTransactionscheduleisusedtoprovidemappingforledgeraccountstobeusedwhenprocessingtransac

tionsFixedAssets•IFX•SIS62InvestmentMachine:PurchaseValue:$100.00PostinginBaanFinance:DrFixedAssets100.00CrBank100.00FixedAssets63Dep

reciationSystemMethodofDepreciationBaseofDepreciationStart&EndofDepr.Fixed%BaseValueVariable%BaseValueSumoft

heYear’sYearAnnuityFixedAmountNumberofYearofUsePurchaseValueBookValueDateinUsePeriodafterDateinUsePeriodinUseSecondhalfinYearinUseFirstPeriodYeari

nUseNextYear,FirstPeriodFirst/SecondhalfofYearDisposalOutofUseFixedAssets64UseLifeFAGroupDescriptionye

arSalvageDepreciationMethod151BUILDING2510%Straightline152LEASEHOLDIMPROVEMENT1010%Straightline153MACHINE&EQUIPME

NT710%Straightline154VEHICLES510%Straightline155OFFICEEQUIPMENT610%Straightline156TOOLS&FIXTURES210%Straightline157COMPUTEREQUIPMENT-I

TEQUIP610%Straightline1532MACHINE&EQUIPMENT510%Straightline1533MACHINE&EQUIPMENT20%Straightline1534MACHINE&EQUIPMENT30%Straightli

ne1535MACHINE&EQUIPMENT40%Straightline1552FURNITURE&FITTING610%Straightline1572COMPUTEREQUIPMENT-ITEQUIP610%Straightline1542VEHICLES(3yrs)

310%Straightline1553FURNITURE&FITTING(5yrs)510%Straightline1573COMPUTEREQUIPMENT-ITEQUIP(3yrs)310%Straightline157

4COMPUTEREQUIPMENT-PROD.LINE(3yrs)310%Straightline155AOFFICEEQUIPMENT(3yrs)310%StraightlineFixedAssets65DepreciationLengthofDeprecia

tion:10year100.00/10=10.00ayearPostinginBaanFinance:DrInterimAccountDepreciation10.00CrDepreciationMachine10.0

0DrDepreciationCosts10.00CrInterimAccountDepreciation10.00FixedAssets66DisposalSalesInvoice:AccountsReceivable:EnterSalesInvo

icePostTransactionstoFinanceFinalizeTransactionsFixedAssets:FixedAssets67CaseofDisposal:PurchaseValue:100.00

Depreciation:60.00BookValue:40.00SalesPrice:50.00Profit:10.00PostinginBaanFinance:DAccountsReceivable50.000CrFixedAsset

SalesInterimAccount50.000DDepreciation60.000DGain/LossonDisposal/Bookvalue40.000CrInvestments(FA)100.000DFixed

AssetInterimAccount50.000CrFixedAssetSalesRevenues50.000FixedAssets68CaseofDisposal:FixedAssets69HowtoPreparetheFAMonthlyReport?FixedAssets70THE

END!!FixedAssets71GeneralLedgerSubjective&Scope•ChartofAccount•DimensionCode•TransactionType•TransactionProcessing•MaintainPerio

d•MonthEndClosing•YearEndClosingGL72SFCShippingPurchasingPlanningInventory……..FinancialStatementsFinancialBudgetsCostAccountsPayableAccount

sReceivableGeneralLedgerCashManagementFixedAssetsOriginalTransactionPostingGeneralLedger73GeneralLedgerMasterDataTransactionTypesGroupCompany

ParametersG/LAccountsCompanyParametersPeriodsDimensionsTransactionSchedulesProtocolCodesScheduleforAutomaticTransactionsCurrencyDifferenceG

eneralLedger74OptionalSessionMaintainChartofAccountsMaintainDimensionsMaintainTransactionTypesMaintainCurrencyDiff.LedgerAccountsMaintainRange

sbyLedgerAccountMaintainLastUsedDoc.#byTrans.TypeMaintainTransactionSchedulesMaintainTransactionScheduleDetailsMaintainCom

panyParametersMaintainGroupCompanyParametersMaintainPeriodsMaintainScheduleforAutomaticTransactionsGeneralLedgerSetUpGeneralLedger75

•LogininBaansystem–GLHowtomaintainthechartofaccount,transactiontype,dimensionandregisteravoucherinBaan…..???GeneralLedger76GeneralLedgerD

imension–Whatarethey?•Userdefinablecategoriesthataresimilartosubledgers•EachDimensiontypeismadeupofdime

nsioncodesDimensionCharacteristics•5typesofdimensions(Dim1–Dim5)•6positions-alphanumeric•Mandatory,OptionalorNotUsedperled

geraccount77GeneralLedgerConditionsofDimensionsIfaledgeraccounthasabalanceinhistory,thedimensionstatuscanonlybechangedfrom:•Man

datorytoOptional•NotusedtoOptional•OptionaltoMandatory(ifdimensionshavealwaysbeenusedandarepresentinGLhistory

table)•OptionaltoNotused(ifdimensionshaveneverbeenusedandarenotpresentinGLhistorytable)78GeneralLedgerDimensio

nTypeismadeofthefollowingcodesGLDim1CustomerDim2ProductionLineDim3CostCenterDim4IntercomDim5Project79GeneralLedgerConditionso

fDimensionsIfaledgeraccounthasabalanceinhistory,thedimensionstatuscanonlybechangedfrom:•MandatorytoOptional•NotusedtoOptional

•OptionaltoMandatory(ifdimensionshavealwaysbeenusedandarepresentinGLhistorytable)•OptionaltoNotused(ifdimensionshaveneverbeenusedandarenot

presentinGLhistorytable)80GeneralLedgerTransactionProcessingKeyPoints:•Batch•Collectionoffinancialtransactions•Abatchreferencecanbeente

redforeasyidentification•Abatchcancontainseveraltransactiontypes•Finalization•AprocessthatpostsentriestoGLOncetransactionsar

efinalized,theycanlongerbemodified81GeneralLedgerPeriodDataThereare3typesofperiodsinBaan•FiscalPeriod

–financialyear•ReportingPeriod–forreportingpurpose•TaxPeriod–fortaxreportingPeriodStatus•Open–Transactionscanbefinalizedtothisperiod•Closed–Transa

ctionscannotbefinalizedtothisperiodbuttheperiodcanbere-open•FinallyClosed-Transactionscannotbefinalizedtothisperiod

andtheperiodcannotbere-openNote:•Periodscanbeindividuallyclosedforeachmodule•PeriodsofallmodulesmustbeclosedbeforeclosingGLmodul

e•GLmodulemustbeopenedfirstbeforeothermodulescanbeopened82PostFinancialIntegrationTransactionsPrintIntegrationTransactionLogSelectBatchesforFi

nalizationMaintainPeriodStatusClosePeriodsMonthEndCloseGeneralLedger83ChartofAccountsDimensionsGeneralLedgerTransactionTypesTransactionSchedulesAu

tomaticSchedulesPeriodsTransactionProcessingParametersSummary-TheGeneralLedgermoduleGeneralLedger84GeneralLedgerRegisterVoucherinGLM

odelCreateBatchSelect“JVM”TransactiontypePutGLCodeanddimensioncodeCreateRunnumberFinalizeBatchStep3Step1Step4Step2Step5Example:Dr.Salary$100

Cr.SalaryPayable$10085GeneralLedgerCompliance•Allentitycontrollersareresponsibleforensuringthatallinter-companybalan

cesareproperlyrecordedandreconciledatmonth-end.ICVWhatisaICV?•Inter-companyChargeVoucher,whichshouldbei

ncludingthefollowing:•Inter-CompanySales(furtherdefinedbelow)•Royalty•Interestincomeand/orexpenseWhat

categoriesshouldbebilledviaaICV?•Inter-companyChargeVoucher,whichshouldbeincludingthefollowing:•TradeAP/AR…..(byusingGSHtol

inkinter-companyinvoiceandJVMtobookgeneralsettlement)•Inter-companyContractualObligations&Loans•Inter-companyloans•Transferoffun

ds/cashotherthanloans•Servicechargeswithanagreement•FixedAssetTransfer•Campusexpenseallocation…..86GeneralLedgerHowtoBoo

kaICVunderLegalEntityMEPorSegmentMEP?Herewillbetakinganexampletoindicatetheprocess:Beforewetakingtheexample,weneedtoemphasizethekeypointsasbelow•G

L181597–MobilesegmenttoreconcilewithComputingsegment•GL183060–Computingsegmenttoreconcilewithmobilesegment•GL181114–DMS131toreconcilewithmobiles

egment•GL18XXXX–ComputingsegmenttoreconcilewithHK•ComputingMEPcode:PCBA-DM-CMP-131•IfaICV($100)billedfromHKto

DMS131tochargetheexpensebothMobileandComputingDr.Expense–Mobile$60Dr.Expense–Computing$40181597$40Cr.183060$

40Cr.181114–HK$100•IfaICV($100)billedfromHKtoDMS131tochargetheexpensebothMobileandComputingDr.Expense–Computing$1

00Cr.18XXXX$10087GeneralLedgerB/SGLControlWe’llbecontrollingsomeB/Sledgersasattachedandmonitoringthehi

storybalance88THEEND!!GeneralLedger