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PCBAComputingDoumen–BaanIVFinancialTraining17.Jan.07PresentedbyTom.Shen2FlexComputingCustomers3FinancialBaanIVTrainingWhatShouldwebeOpera

tinginBaanIVNow?Let’shaveaquickoverview…….BaanIVOverview---BaanIV4Subjective&Scope•Introduction&Overview•Financi

alIntegrationOverview&BaanStructure•IntegrationDefinition•AccountsPayable(Localvs.GSSC)•AccountsReceivable(Loc

alvs.Labuan)•GeneralLedger(GLCode&Dim)•FixedAsset•Costing•FinancialStatements•MasterDataSetUp•Parameter•ChartofAccoun

t•TransactionType•IntegrationElement•TransactionTypebyTransactionOriginal•Others(IPRSystem,OutlookSoft……)5Introduction&O

verview•LogininBaansystem6SFCShippingPurchasingPlanningInventory……..FinancialStatementsFinancialBudgetsCos

tAccountsPayableAccountsReceivableGeneralLedgerCashManagementFixedAssetsFinancialIntegrationOverview&BaanStructure

(i)OriginalTransactionPosting7InventorySalesProductionServiceTransactionOriginalTableFinancialIntegrationProgram•DetermineLedgerAccoun

ts•DefineDimension•DefineFinancialTransactionTypeFinancialTransactionTableGLAP/AR/FA/COST/….PurchaseIntegrati

onPostingBatchFinalizationFinancialIntegrationOverview&BaanStructure(ii)8IntegrationIntroduction•Financi

alintegrationoccursasaresultofanactivitywhichoccursinanylogisticmoduleswhichafinancialtransactionmust

berecorded•Examplesoflogisticactivities:*Receivinggoods*Deliveringgoodstocustomer*Revaluingthestandardcostofanit

em•Oncesuchanactivityoccurs,informationneedstobesenttoFinance•Pre-definedmappingautomaticallyselectsappropriateledg

eraccounts&dimensions9IntegrationDefinitionTransactionOriginFinancialTransactionPurchaseProductionSales…….ReceiptIssueInvoice……..T

ransactionElementDateCustomerSupplierPart…….10TransactionTypeTransactionCategoryTypeDescriptionTransactionCategoryCurCDJCURRENCYDIFFERENCEJournalVouc

hersUSDCDPA/PCURRENCYDIFFERENCESPurchaseCorrectionsUSDCDSA/RCURRENCYDIFFERENCESSalesCorrectionsUSDDG1IND'L&COMMERCIALBANK-RMBC

ashRMBDJ1BANKOFCOMMUNICATIONS-RMBCashRMBDJ2BANKOFCOMMUNICATIONS-HK$CashHKDDJ3BANKOFCOMMUNICATIONS-US$CashUSDDPHPETTYCASH-HK$CashHKDDPRPETTYCASH-RMBC

ashRMBDPUPETTYCASH-USDCashUSDDZ1BANKOFCHINA-US$CashUSDDZ2BANKOFCHINA-RMBCashRMBDZ3BANKOFCHINA-HK$CashHKDDZ4BANKOFCHINA-US$INVESTCashUSDDZ5BANK

OFCHINA-HK$INVESTCashHKDGARADVANCERECEIPTSETTLEMENTCashRMBGNRNOTERECEIVABLERMBCashRMBGSHGS:FLEXHKMFGCashU

SDGSLGS:LABUAN4CashUSDIAPINTEG-PURCRECEIPTJournalVouchersUSDIARINTEG-SALESINVJournalVouchersUSDIFXINTEG-FIXEDASSETJourna

lVouchersUSDIIRINTEG-PROD.RECEIPT(INV)JournalVouchersUSDIPIINTEG-PRODISSUE(INV)JournalVouchersUSDIPRINTEG-PRODRESULTJournalVouchersUSDIPVINTEG-PURC

REVALUATIONJournalVouchersUSDIR2INTEG-PRODREVALUATIONJournalVouchersUSDIRRINTEG-PURCRESULTJournalVouchersUSDISRINTEG

-SALESREVALUATIONJournalVouchersUSDIWAINTEG-INVADJUSTMENTJournalVouchersUSDIWRINTEG-INVREVALUATIONJournalVouchersUSDIWTINT

EG-INVTRANSFERJournalVouchersUSDJVMJV-MULTIPLELINESJournalVouchersUSDPAPPURCINVAPPROVALPurchaseCorrectionsP

IMPURINVMATCHINGPurchaseInvoicesPINPURINV-NOMATCHPurchaseInvoicesSCNSALESCNSalesCreditNotesSISSALESINVOICES

alesInvoices11AccountsPayableIndex•FinancialSupplierGroup•BlockingCodesandBlockingReference•TermsofPayment•DueDateCalculatio

nMethod•MiscellaneousPurchaseInvoice•AssignCNtoPurchaseInvoice•PurchaseInvoiceMatching•AutomaticMatching•ManualMat

ching•Tolerance•SSCProcessandFlowChartAP12AccountsPayableAccountsReceivableCashManagementFixedAssetsGeneralLedgerAccountsPayab

le13AccountsPayableMasterDataAgingAnalysisFinancialSupplierGroupsAccountsPayableParametersBlockingCodesBlockingReferencesAccountsPayable1

4AccountsPayable•LogininBaansystem–APModel•We’llbelearningthefollowingmodelsbylinkingtoBaaninlive15BlockingCodes:•Canbemaintai

nedin2levelswithlimitedtoappropriateenduserscompliancewithSOXrequirement:a)Globally-ACPParameters-all

registeredinvoicesareautomaticallyblockedforpaymentprocessingb)Manually-MaintainPurchaseInvoices•Abletop

reventtheinclusioninbothautomaticpaymentprocessingandmanualadditiontopaymentadvicelist•Reasonsforblockinginvoicesmay

bespecifiedinthedescriptionfield•BlockingCodescanberemovedinoneofthefollowingsessions:-MaintainPurchaseInvoices-MaintainPurchaseInv

oiceDetailsAccountsPayable16AccountsPayableAblockingreferencemaybeattachedtoablockingcode•Identifiesw

hohasblockedtheinvoice•Nameswhoisresponsibleforresolvingtheconflict•MaybechangedwhenthecodeisassignedtoaninvoiceMa

intainSupplierMasterFile•Vendorcode•Suppliernameandbilltoaddress•Paymenttermandcurrency•Bankmethod(T/T,L/C,COD…..)•Discount•ContactPerson1

7CustomerSupplierTermsofPaymentCalculationMethodPaymentDaysDiscountPeriodsDiscountCalculationTimeFenceTer

msofPaymentAccountsPayable•Howtocalculatepaymenttermeg.A30,N30,A60…….18AccountsPayableDueDataCalculationMethoda)Imm

ediately-startwithinvoicedate(N30)-addnumberofdaysspecifiedinpaymentperiodeg:DocumentDate:1/17/2007PaymentPeriod:30daysDueDate:2/1

6/2007b)Endofmonth-startwiththelastdayofthemonthin(A15)whichtheinvoicedatebelongs-addnumberofdaysspec

ifiedinpaymentperiodeg:DocumentDate:20/1/2007PaymentPeriod:15daysDueDate:15/2/2007c)PaymentPeriod-Paymentperiodisfi

rstaddedtotheinvoicedate,afterwhichtheresultingdateisshiftedtomonthendeg:DocumentDate:20/1/2007PaymentPerio

d:15daysDueDate:30/1/200719AccountsPayable•FenceforDueDateIfthefield“DueDateCalcMethod”hasthevalue“EndofMonth”,thed

uedatewillbeshiftedfromthisdaytotheendofnextmonth(notthecurrentmonth).Eg:DocumentDate:1/12/2006FenceforDueDate:15daysDueDate:30/1/20

07•ToleranceforDiscPercentage/Amount•Themaxpercentage/amountbywhichthecustomer/suppliermayexceedthediscoun

tstatedinthetermsofpayment•Ifacustomer/suppliersubtractsalargerdiscountfromthepaymentthanisstatedinthetermsofpayment,thesystemwillissueawarning.20A

ccountsPayableInvoiceSample21ReceiptofGoodsPurchaseReceiptReceiveSupplierInvoicePaymenttoSupplierRegisterInvoiceMatchRe

ceiptsApproveInvoiceWorkflowofMatchingSupplierInvoicestoPurchaseOrderReceiptsAccountsPayable22RegisteringanInvoiceInvoiceReceipt/AccruedAPSupplier

ControlAccount90.0090.00FromFinancialSupplierGroup(FSG)AccountsPayable23ApprovalInvoiceReceipt/AccruedAPInvoice

tobeRec’d/AccruedAPFromFinancialSupplierGroupReverseofPurchaseReversalofregistertransactionReceipt90.0084.006.00PurchasePriceVariance(PPV)Mainta

inInventoryandWIPPurchase/ResultDefinitionAccountsPayable24SummaryInventoryInvoicetobeRec’dInvoicesReceiptA/PContro

lInvoicesReceiptInvoicetobeRec’d84.0084.0090.0090.0090.0084.00Inv&WIPFSGFSG/WIP(Receipt)(Register)(Approval)Purch

asePriceVariance6.00AccountsPayable25RegisterInvoiceAutomaticMatchCompletePriceDiff.onFSGApproveInvoiceManualMatch$Re

ceipt/$Invoice-ToleranceYesNoTypesofMatches-AutomaticNote:•As“TolerancesforAutomaticMatching”fieldinAPPar

ameterisnotset,therewillnotbeanyautomaticmatching.•Manualmatchingwillbeused.AccountsPayable26AccountsPayableA

utomaticMatching•AnautomaticmatchwillautomaticallymatchsupplierinvoicetothePOreceipt•Anautomaticmatchwillmatchcompletely•Completematch–thequantityand

amountininvoiceisexactlythesameaswhathasbeenreceived•Ifpricedifferenceoccurs,thesedifferencewillbeassignedtoaledgeraccountbeforetheautomaticmatchin

gprocedureisstarted.•PricedifferencewillbestoredinPriceDifferenceAccountdefinedinFinancialSupplierGroup

27ReceiptofGoodsComplete(qty&invoicevalue=POreceipt)SupplierInvoiceQty$Qty$51205120Partial(qty&invoice

value<>POreceipt)ReceiptofGoodsSupplierInvoiceQty$Qty$512051005120496TypesofMatches-Complete/PartialAccountsPa

yable28PartialCompleteBookingVarianceP.P.V.inIntegrationApproveInvoiceRegisterInvoiceManualMatchNoVarianceAmountQuantityLineremainsopenTolerances

TypesofMatches-ManualAccountsPayable29PriceDifferenceTolerancesi)AutomaticMatchingTolerances(setinAPParameters)•Decideswhether

automaticmatchingispossible•Ifpricedifferenceisoutoftolerances,thenautomaticmatchingisnotpossible.Havetousemanualmatchin

g(AsthereisnotolerancesdefinedinNC/SC,manualmatchingisused)•Ifpricedifferencefallswithintolerances,thenitwillbewrittentodefinedaccou

ntinFinancialSupplierGroupAccountsPayableii)ToleratedPriceDifferenceperUser•Itindicatesthemaxpricedifferencean

dmaxpercentagedifferenceforeachinvoice.Thisallowsyoutospecifytheauthorizationswithregardstotheapprovalofpricediffer

encewhenmatchingreceiptsandpurchaseinvoice•Ifpricedifferencefallswithintolerances,thenitwillbechargedtoPPVaccountdefinedinIntegra

tionTransaction•Ifpricedifferenceisoutoftolerances,auserwithhighertolerancemustapprovethepricedifferencein“ApprovePriceDifference”s

ession30GSSC[GlobalSharedServiceCenter]ServicesGuidelinesAccountsPayable•ActivitiestobeperformedbyGSSC•Processingof•InvoiceswithPurchaseOrder•Invo

iceswithIPR•Credit/Debitnotes•Intercoinvoices•Freightinvoices•Approvalofdiscrepantinvoices•Handlingvendorqueries•Performingreconciliati

on•Paymentpurgingandcoordinationwithbank•OutofScopeactivitiesforGSSC:•LocalRMBpurchases•Utilitypaymentsforelectricity,water,telephone,fax,gas,pet

rol&oil•Leaseandrentalpayments•ContractPayments•Insurance•Prepayment/Advancepayments•Paymentforecasting31GSSCProcessingGuidelinesAcco

untsPayable•Transactioncodes&blockcodes•ProcessFlows•Matchingofinvoices•Handlinginvoicediscrepancy•Processingcreditn

otes•Processingdebitnotes•ProcessingNon-POinvoice•Processingfreightinvoice•AdvancePayments•PaymentProcess•Roundingofferrors

•GLcodesandDimensions•Audit•VendorQueries•Reconciliations•Monthendactivities32TransactionType:AccountsPayableTransactionCodeDescriptionOIMPurch

aseinvoicewithPOOINPurchaseinvoicewithoutPOOCMPurchasecreditnotewithPO/DebitnotewithPOissuedbysiteOCNPurchasecreditnotewithoutPO

/DebitnotewithoutPOissuedbysiteOICIntercoinvoiceOIFFreightinvoiceOCYReversalsofinvoices.OILLinkingcreditnotetoinvoice33Fo

llowingblockcodeswillbeusedbyGSSCtohandlevariousinvoicediscrepancies:AccountsPayableBlockingCodeDescriptionAOCEANCARGOBBLANKETPOREQUIRESAD

DITIONALDOLLARCINVOICECURRENCYDIFFERENTTHANPOCURRENCYDPOCLOSEDCOMPLETEEINVALIDPONUMBERFNEEDFREIGHTAUTHORIZATIONGMAT

ERIALININSPECTION,PROVIDERECEIPTNUMBERORRMA#HQUANTITYDISCREPANCYIBURELEASEOFPYMTREQUIREDJPLEASEAPPROVEFORPAYMENTKNORECEIPTINSYSTE

MLINVOICEU/MDIFFERSFROMPOU/MMNOPOPROVIDEDNPRICEDISCREPANCYOGOODRECEIPTONDIFFERENTSUPPLIERCODEPCANCELLATIONCHARGESAPPROV

ALREQUIREDQINVOICEPOBELONGSTODIFFERENTSUPPLIERRINVOICEITEM#DIFFTOPOITEM#STOOLINGPAYMENTAUTHRIZATIONREQUIR

EDTNOTREPLENISHMENTONINVOICE(VMI)UWRONG/INCOMPLETETAXINFORMATIONVUNABLETOBEMATCHEDWNOPACKINGSLIP#REFERENCEDONINVOICEXNOCDFAVAILABLECNWAI

TINGFORCREDITNOTEEXPEMP.EXPPENDINGAPAPPROVAL34BasicKnowledgeofAPProcessing(i)AccountsPayable•MatchingofInvoices

:InvoicesarematchedmanuallytothePOlines.PackingslipisusedasthebasisformatchingthelinesinthePO.(Deliveryo

rder#orInvoice#isalsousedtosubstitutethepackingslip#).Whereas,ifPOandInvoiceishavingasinglelineandthereferencegiveninPackingSlipfieldinBAANisnotma

tchingthereferencegivenoninvoice,GSSCwilldothematchingsubjecttotheinvoicequantity&PoQuantityissame.In

caseofSOI/SMIvendors,replenishmentnumberisusedtodothematchingofinvoiceswithPO.•Handlinginvoicediscrepancy:Incaseofanydiscrepancywhilematching

,theA/Pprocessorwouldassigntherelevantblockingcodebasedonthenatureofdiscrepancy,followingwhichane-mailistriggeredtothebuyer/requestorfromthe

workflowpackage•InvalidPONumber:IfthePOnumberreferredoninvoiceisinvalidinBAAN,A/Pprocessorwillregistert

heinvoiceandassignablockcode“E”,followingwhichane-mailistriggeredtothebuyerthroughworkflow.A/Pprocessorwillident

ifythebuyerbasedonthePart#/Itemcodegivenontheinvoice.Incase,ifA/Pprocessorisunabletoidentifythebuyer,workflowe-mailwillbese

nttotheSinglePointofContactgivenintheKeycontactlist.•QuantityDiscrepancy:Incaseofaquantitydiscrepancyi.e.invoicequantitynotmatchin

gwithPOquantity,A/Pprocessorwillregistertheinvoiceandassigntheblockingcode“H”followingwhichanemailistriggeredtothebuyerbytheworkflow•Nor

eceiptinsystem:IncasePOlinesdoesnothavethereceiptstoperformmatching,theinvoicewillremaininregisteredstatusandA/Pprocessorwillblockwith“

K”andbuyerisnotifiedthroughane-mailfromworkflowpackage35BasicKnowledgeofAPProcessing(ii)AccountsPayable•PriceDiscrepancy:I

ncaseofafavorableorunfavorablepricediscrepancy,A/Pprocessorwillregistertheinvoiceandassigntheblockingcode“N”followingwhichanemailistriggered

totherespectiveBuyerbyworkflow•Packingslip#notreferredontheinvoice:Ifthereisnoreferenceofpackingslip#ontheinvoice,A

/Pprocessorwillassignblockcode“W”,whichwilltriggerworkflowe-mailtothebuyer•ProcessingCreditNotes:Credit

notesareissuedbyvendoraswellasthesite.Belowistheprocessfollowedforeachcategory•CreditNoteissuedforrebates:Ifacreditnoteisissuef

orrebates/discounts,A/Pprocessorwillassignablockcode“J”andworkflowe-mailwilltriggertositefinanceforGL&Dimensions.Creditnoteissuedbyvendorispro

cessedwithpaymenttermsas“NetImmediate”.•ProcessingDebitNotes:Creditnotesareissuedbyvendoraswellasthesite.Bel

owistheprocessfollowedforeachcategory•ProcessingNon-POinvoice:A/PprocessorwillprocessNon-POinvoicesinBAANandassignablockcode“J”ande-mailwillbetrigge

redtorequestorforverificationanddepartmentmanagerforapproval.SiteFinancewillbeprovidingexcelsheettoG

SSCwhichwillbehavingthelistofIPR#issued.Onreceiptofinvoices,GSSCwillupdatetheexcelsheetagainstIPR#listedandupdatethedetailsof

invoicebeingmatched.GSSCwillusetheGL&DimensiondetailsprovidedagainsttheIPR#intheexcelsheet.Incase,theGL&Dimensionarenotgivenin

theexcelsheet,GSSCwillassignablockcodeandSiteFinancewillprovidethedetails.36BasicKnowledgeofAPProcessing(iii)AccountsPayable

•ProcessingFreightinvoice:Freightinvoiceswillbesenttositelogisticsbythevendor.Onreceiptofinvoices,freightinvoiceisverifiedbyshippingoffi

cerandapprovalistakenfromShippingManager.AfterapprovalSiteFinancewillprovideGL,CCcoding,thenscanandFTPtotheserver.Processor

atGSSCwillaccesstheinvoicesinFreightQueueandprocessinBAAN.•AdditionalcostnotcoveredunderPO:Incaseanyadditionalcostsliketoolingchargesetcrefe

rredoninvoice,butnotcoveredunderPO,A/Pprocessorwillassignablockcode“J”,andfollowingwhichane-mailistriggeredtothebuyerthroughwork

flowforapproval.•AdvancePayments:Allrequestsforprepayment/advancepaymentswillbesenttoHKTreasury.Uponrecei

vingtherequest,HKTreasurywilldoapostinginBAANtoeffectthepaymentandupdateGSSC.GSSCneedstomonitorthevendoraccountandwhenthecorrespondinginv

oiceismatchedshouldnotifyHKTreasurysothattreasurycanpurgetheinvoicesinBAAN.•DebitNoteissuedforPricediscre

pancy:Ifadebitnoteisissuedforpricediscrepancy,vendormustreferthedetailsoforiginalinvoiceonthedebitnote.Ifthediscrepancyamountofinvoicemat

cheswiththedebitnoteamount,DebitNoteisbookedtoIPVaccount127100.In,theeventoriginalinvoiceisalreadypaid

,A/Pprocessorwillassignablockcode“J”ande-mailwilltriggertobuyerforverificationandapproval.Uponconfirma

tionfrombuyer,workflowe-mailwillbesenttositefinanceforGL&Dimensions.37GSSCProcessingFlowsChart–Direct&IndirectAccountsPayabl

ePROCESSINGOFPOINVOICES(Direct&Indirect)DocumentisanAPDocument?CorrectBaaNCompanyAInvoiceinProcessorDataEntryQueueY

esNoMiscellaneousPaper(DuplicateInvoices)NoNoNoYesRouteInvoicestoVendorMaintenanceQueueDiscrepancyMatchtheinvoicetoPOlinesinBaaN

ApproveInvoiceYesYesResolutionbyVendorMaintenanceTeamatsiteInvoiceroutedtoFinalHoldQueue&ReadyforPaymentRescanQueueinWorkflow(RescanningbyScannin

gTeam)ScanningProcessactivatedCorrectVendorexists?YesRegisterInvoiceResolutionTeammonitorsNon-KeyedQueuedailyanddeletesthei

nvoiceonamonthlybasisNon-KeyedQueueinWorkflowYes38GSSCProcessingFlowsChartAccountsPayable39AccountsPayableTHEEND!!40AccountsRe

ceivableIndex•FinancialCustomerGroup•ProblemCodeandProblemReference•InvoicingfromARModule(MaintainTransactions)•AssigningCre

ditNotetoSalesInvoices•InvoicingfromARModule(InvoiceControl)•CorrectingSalesInvoices•OpenEntries•LabuanMo

del•ARClosingProcessAR41Introduction&Overview•LogininBaansystem42LabuanSalesProcessing➢LabuanSales&Ship

mentProcess➢ProceedingSalesinvoices➢InvoiceshallbebilledtoLabuanfromDMateverymonthend➢POnumberiscorrectlyreflectedoninvoice➢Program

toensuretheSOquantitiesMUSTbelessorequaltocustomerPO➢Programtoensurethesalespriceiscorrect,ifnotthencheckbackwithcusto

mer➢Financetodoubleverifythesalespriceiswhetherundertheproperrateforapplyingtothecustomexportdeclaration➢Bill&HoldShipmenttoFDIC

ustomerPullMaterialsSalesOrderOutboundPrintPIFaxPIBilltoBilltoFlexDMMBUStoreShippingLocalFinanceLabuanFDIHub

EndCustomerShipmenttoendCustomerAccountsReceivable43CustomerInformationCustomerStatusCurrencyTermsofPaymentOneTimeCustomerCreditLimitDefau

ltFin.CompBlockedSalesOrdersStatementMethodFin.CustomerGroupAccountsReceivable44FinancialCustomerGroups(FCG)CustomerLedgerAcc

ountsFinancialCustomerGroupAccountsReceivable45MaintainManualSalesInvoicesSalesModuleDistributionGLProcessingMaintainTransactionsPrintManualSalesIn

voicesPostManualSalesInvoicesInvoiceControlAccountsReceivable46InventoryandWIPTransactionAccountsTransactionOrigin=SalesFinancialTransaction=IssueD

r:Goodstobeinvoiced(UninvoicedShipment)Cr:FGInventoryandWIPTransactionAccountsTransactionOrigin=SalesFinancialTransaction=RevaluationDr:WIPCr:

PPVThistransactionisgeneratedifthegoodsissuingdateisearlierthanthedateofthelatestcostpriceupdateinItemDataAccountsReceivable

ARIntegrationProcessing:47AccountsReceivableARIntegrationProcessing(ii):TransactionTypebyTransactionOriginTransactionO

rigin=SalesFinancialTransaction=SalesInvoice,TypeofSales=MaterialCostInv.Detail,OperationCostInv.Detail,RevenuesInvoiceDetail,(InvoiceTotals),Orde

rDiscountInvoiceDetailAccountsMaterialCostsDr:CostofGoodsSold(COGS)Cr:UninvoicedShipmentDr.ARCr.SalesI

nterimDr:SalesInterimCr:Sales48AccountsReceivableAssigningCreditNotetoInvoices•Creditnotemaybeassign

edatthetimethecreditnoteisentered(usingOriginalInvoicefield)oratalaterdate•Assigningcreditnotewillreducetheamount

oftheoriginalinvoices•Ifcreditnotesarenotassigned,theywillbeshownasnegativeamountinopenentries49Steps

inassigningsalescreditnotestoinvoice:MaintainTransactionsAssignCreditNotestoInvoiceIAssignCreditNotestoInvoiceIIMaintainD

ocumentNumbersSelectBatchesforFinalizationAccountsReceivable50InvoiceControlProcedureMaintainSalesInvoiceHeaderMaintainSalesInvoic

eLinesPrintSalesInvoicesPostSalesInvoicesSelectBatchesforFinalizationAccountsReceivable51AccountsReceivableInvoiceContro

l•InvoicingfromInvoiceControlwillproducewritteninvoice•Onlyusedfornon-inventoryitems-nolinktoinventorylevel•CategoryforTrans

actiontype=SalesInvoice/SalesCN•InvoicescanbeprintedasProformaorFinalInvoice•SalesinvoicecanonlybepostedtoGLafterithasbeenprintedas“FinalInvoice”•P

ostingofFinalInvoicewillcreateabatchwhichthenhastobefinalized•Oncetheinvoiceisprintedas“FinalInvoice”,theinvoicecannotbedeletedor

modified•ItmaybecanceledbychangingthestatusfieldontheInvoiceHeaderfrom“open”tocanceled”52AccountsReceivable•BaanProcessing•MaintainPriceItem•UpdateI

ntercosellingprice•ChangepriceandDiscount•Printsalesinvoice•Postsalesinvoices•PostIntegration•Finalizebatches53CorrectingSalesInvoices•Corrections

canbemadetoexistingfinalizedsalesinvoices•Correctionsmaybemadetothecustomernumber,invoicenumberortaxamount•Correctionsmaynotbemadetoinvo

iceswhichhavetransactionslinkedtothemeg.alinkedsalesinvoiceorapartialpaymentAccountsReceivable54Entries•Correctionscanbemadetoexistingfinali

zedsalesinvoices•Correctionsmaybemadetothecustomernumber,invoicenumberortaxamount•Correctionsmaynotbemadetoinvoiceswhichhavetransactionsl

inkedtothemeg.alinkedsalesinvoiceorapartialpaymentAccountsReceivable55AccountsReceivableARMonthEndOperating&LabuanModelInvolveme

ntofARinLabuanModel:Steps:1.MaintainPricesbyItem2.UpdateInter-InternalcompanySellingPrice3.PrintSalesInvoicesProcessDeliveredSO4.PrintNon-Finaliz

edTransactions5.SelectBatchesforFinalizationARClosingOverview1.LabuanSales&MCOSReportvs.LocalBook2.MC

OSAnalysisReport56THEEND!!AccountsReceivable57FixedAssetSubjective&Scope•FixedAssetStructure•FAMainGroup•FAGroup•FAMasterData•TransactionSchedule•Reg

istrationofFixedAsset•Depreciation•DepreciationMasterData•GroupDepreciationData•FADepreciationData•DisposalFA58FixedAsset•

LogininBaansystem–FAHowtoregisteraFAanddealwiththedepreciation&disposalinBaan…..???59FixedAssetsFixedAssetsBAANIVDTSP…AccountsReceivableAccou

ntsPayableGeneralLedgerDim5Dim4Dim3Dim2Dim160HowtoRegisterFixedAssets?PurchasebyCashPayment/BankPurchaseviaGL/A

ccountsPayablePurchaseInvoice:LedgerAccount➔IntegrationIndicatorIPR/ATRFixedAssets61TransactionScheduleTransactionType:•Investment•Disposal•Bookva

lue•Depreciation•DepreciationCosts•Revaluation•DepreciationAdjustment•ValueReduction•……..FixedAssetGroupFixedAssetDepr.CodeLedgerAccountsDimensionsTh

eTransactionscheduleisusedtoprovidemappingforledgeraccountstobeusedwhenprocessingtransactionsFixedAssets•IFX•SIS62I

nvestmentMachine:PurchaseValue:$100.00PostinginBaanFinance:DrFixedAssets100.00CrBank100.00FixedAssets63DepreciationSystemMet

hodofDepreciationBaseofDepreciationStart&EndofDepr.Fixed%BaseValueVariable%BaseValueSumoftheYear’sYearAnnuityFixedAmountNumberofYearofUsePurchase

ValueBookValueDateinUsePeriodafterDateinUsePeriodinUseSecondhalfinYearinUseFirstPeriodYearinUseNextYear,FirstPeriodFi

rst/SecondhalfofYearDisposalOutofUseFixedAssets64UseLifeFAGroupDescriptionyearSalvageDepreciationMethod151BUILDING2510%

Straightline152LEASEHOLDIMPROVEMENT1010%Straightline153MACHINE&EQUIPMENT710%Straightline154VEHICLES510%Strai

ghtline155OFFICEEQUIPMENT610%Straightline156TOOLS&FIXTURES210%Straightline157COMPUTEREQUIPMENT-ITEQUIP610%Straightline1532MACHINE&EQU

IPMENT510%Straightline1533MACHINE&EQUIPMENT20%Straightline1534MACHINE&EQUIPMENT30%Straightline1535MACHINE&EQUIPMENT40%Straightline1552F

URNITURE&FITTING610%Straightline1572COMPUTEREQUIPMENT-ITEQUIP610%Straightline1542VEHICLES(3yrs)310%Straightline15

53FURNITURE&FITTING(5yrs)510%Straightline1573COMPUTEREQUIPMENT-ITEQUIP(3yrs)310%Straightline1574COMPUTEREQUIPMENT

-PROD.LINE(3yrs)310%Straightline155AOFFICEEQUIPMENT(3yrs)310%StraightlineFixedAssets65DepreciationLengthofDep

reciation:10year100.00/10=10.00ayearPostinginBaanFinance:DrInterimAccountDepreciation10.00CrDepreciationMachine10.00DrDepreciationCosts10.00CrInt

erimAccountDepreciation10.00FixedAssets66DisposalSalesInvoice:AccountsReceivable:EnterSalesInvoicePostTransactionst

oFinanceFinalizeTransactionsFixedAssets:FixedAssets67CaseofDisposal:PurchaseValue:100.00Depreciation:60.00

BookValue:40.00SalesPrice:50.00Profit:10.00PostinginBaanFinance:DAccountsReceivable50.000CrFixedAssetSalesInterimAccount50.000DDepreciation60

.000DGain/LossonDisposal/Bookvalue40.000CrInvestments(FA)100.000DFixedAssetInterimAccount50.000CrFixedAssetSalesRevenues50.000FixedAssets68Ca

seofDisposal:FixedAssets69HowtoPreparetheFAMonthlyReport?FixedAssets70THEEND!!FixedAssets71GeneralLedgerSubjective&Scope•Cha

rtofAccount•DimensionCode•TransactionType•TransactionProcessing•MaintainPeriod•MonthEndClosing•YearEndClosingGL72SFCShippingPurchasingPlanningInvento

ry……..FinancialStatementsFinancialBudgetsCostAccountsPayableAccountsReceivableGeneralLedgerCashManagementFixedAssetsOriginalTransact

ionPostingGeneralLedger73GeneralLedgerMasterDataTransactionTypesGroupCompanyParametersG/LAccountsCompanyPara

metersPeriodsDimensionsTransactionSchedulesProtocolCodesScheduleforAutomaticTransactionsCurrencyDiffere

nceGeneralLedger74OptionalSessionMaintainChartofAccountsMaintainDimensionsMaintainTransactionTypesMa

intainCurrencyDiff.LedgerAccountsMaintainRangesbyLedgerAccountMaintainLastUsedDoc.#byTrans.TypeMaintainTransactionSchedulesMaintainTransactionSche

duleDetailsMaintainCompanyParametersMaintainGroupCompanyParametersMaintainPeriodsMaintainScheduleforAutomaticTransactionsGeneralLedgerSetUpGenera

lLedger75•LogininBaansystem–GLHowtomaintainthechartofaccount,transactiontype,dimensionandregisteravoucherinBaan…..?

??GeneralLedger76GeneralLedgerDimension–Whatarethey?•Userdefinablecategoriesthataresimilartosubledgers•EachDimensiontypeismadeupofdimensioncodesDim

ensionCharacteristics•5typesofdimensions(Dim1–Dim5)•6positions-alphanumeric•Mandatory,OptionalorNotUsedperledgeraccount77General

LedgerConditionsofDimensionsIfaledgeraccounthasabalanceinhistory,thedimensionstatuscanonlybechangedfrom:•Manda

torytoOptional•NotusedtoOptional•OptionaltoMandatory(ifdimensionshavealwaysbeenusedandarepresentinGLhistor

ytable)•OptionaltoNotused(ifdimensionshaveneverbeenusedandarenotpresentinGLhistorytable)78GeneralLedgerDimensionTypeismadeofthefo

llowingcodesGLDim1CustomerDim2ProductionLineDim3CostCenterDim4IntercomDim5Project79GeneralLedgerConditionsofDimensionsIfaledgeracc

ounthasabalanceinhistory,thedimensionstatuscanonlybechangedfrom:•MandatorytoOptional•NotusedtoOptional•Opti

onaltoMandatory(ifdimensionshavealwaysbeenusedandarepresentinGLhistorytable)•OptionaltoNotused(ifdimensionshaveneverbeenusedandarenotpresentinGLhis

torytable)80GeneralLedgerTransactionProcessingKeyPoints:•Batch•Collectionoffinancialtransactions•Abatchreferencecanb

eenteredforeasyidentification•Abatchcancontainseveraltransactiontypes•Finalization•AprocessthatpostsentriestoGLOncetra

nsactionsarefinalized,theycanlongerbemodified81GeneralLedgerPeriodDataThereare3typesofperiodsinBaan•Fis

calPeriod–financialyear•ReportingPeriod–forreportingpurpose•TaxPeriod–fortaxreportingPeriodStatus•Open–Transactionscanbefinaliz

edtothisperiod•Closed–Transactionscannotbefinalizedtothisperiodbuttheperiodcanbere-open•FinallyClosed-Transactionscannot

befinalizedtothisperiodandtheperiodcannotbere-openNote:•Periodscanbeindividuallyclosedforeachmodule•Periodsofallmodulesmu

stbeclosedbeforeclosingGLmodule•GLmodulemustbeopenedfirstbeforeothermodulescanbeopened82PostFinancialIntegrationTransactionsPrintIntegra

tionTransactionLogSelectBatchesforFinalizationMaintainPeriodStatusClosePeriodsMonthEndCloseGeneralLedger83ChartofAccountsDimens

ionsGeneralLedgerTransactionTypesTransactionSchedulesAutomaticSchedulesPeriodsTransactionProcessingParametersSummary

-TheGeneralLedgermoduleGeneralLedger84GeneralLedgerRegisterVoucherinGLModelCreateBatchSelect“JVM”Tran

sactiontypePutGLCodeanddimensioncodeCreateRunnumberFinalizeBatchStep3Step1Step4Step2Step5Example:Dr.Salary$100Cr.SalaryPayable

$10085GeneralLedgerCompliance•Allentitycontrollersareresponsibleforensuringthatallinter-companybalancesareproperlyrecordedandrec

onciledatmonth-end.ICVWhatisaICV?•Inter-companyChargeVoucher,whichshouldbeincludingthefollowing:•Inter-CompanySales(furtherdefinedbelow)•Royal

ty•Interestincomeand/orexpenseWhatcategoriesshouldbebilledviaaICV?•Inter-companyChargeVoucher,whichshouldbeincludingthefollowing:•TradeAP/AR…..(byus

ingGSHtolinkinter-companyinvoiceandJVMtobookgeneralsettlement)•Inter-companyContractualObligations&Loans•Inter-companyloans•Transf

eroffunds/cashotherthanloans•Servicechargeswithanagreement•FixedAssetTransfer•Campusexpenseallocation…..86GeneralLedgerHowt

oBookaICVunderLegalEntityMEPorSegmentMEP?Herewillbetakinganexampletoindicatetheprocess:Beforewetakingthe

example,weneedtoemphasizethekeypointsasbelow•GL181597–MobilesegmenttoreconcilewithComputingsegment•GL183060–Computingsegmenttoreconcilewithmobilese

gment•GL181114–DMS131toreconcilewithmobilesegment•GL18XXXX–ComputingsegmenttoreconcilewithHK•ComputingMEPcode:PCBA-DM-CMP-131•If

aICV($100)billedfromHKtoDMS131tochargetheexpensebothMobileandComputingDr.Expense–Mobile$60Dr.Expense–Computing$40181597$40Cr.183060$40Cr.181114–HK$

100•IfaICV($100)billedfromHKtoDMS131tochargetheexpensebothMobileandComputingDr.Expense–Computing$100Cr.18XXXX$10087GeneralLedgerB/SGLControlWe’llbe

controllingsomeB/Sledgersasattachedandmonitoringthehistorybalance88THEEND!!GeneralLedger